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Fix year caching not updating for new PDFs#177

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TyHil wants to merge 1 commit into
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gcp-budget-fixes-2
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Fix year caching not updating for new PDFs#177
TyHil wants to merge 1 commit into
developfrom
gcp-budget-fixes-2

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@TyHil

@TyHil TyHil commented Jun 25, 2026

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A bit ago I switched to caching budget parsing using just the year (ex. "2025") instead of a hash of the whole prompt. This was because it seemed the prompt was not always consistent, likely due to some inconsistencies in pdftotext.

Well I realized the one time we will want it to regenerate the parsing is when a new PDF is uploaded (new as in another PDF not a new version of a preexisting PDF). Like for example 2026 only has the planned budget PDF but later the "AFR" PDF will be uploaded and we'll want the parsing to regenerate then to include all that new data.

This fixes this by hashing based off the file names. So the AI won't rerun just because of small changes due to pdftotext but will rerun when the hash "2026-fy26utdallasoperatingbudget(pdf).json" changes to "2026-afrfy26exhibitsa-c(pdf)fy26utdallasoperatingbudget(pdf).json"

I did not enjoy how some of the file names have non-ASCII space characters in them :/ Thanks UTD

Already uploaded new renamed cache files to the bucket

@TyHil TyHil requested review from a team as code owners June 25, 2026 03:25
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