From 6eab75b1462398de4b265f65006736f3091a3d8d Mon Sep 17 00:00:00 2001 From: "Andy Chang (Andoiii)" Date: Thu, 30 Jul 2026 00:09:01 -0400 Subject: [PATCH 1/4] Bylaws reconstructed --- board-procedures/main.typ | 37 --- bylaws/amendments.typ | 28 ++ bylaws/b1-name.typ | 4 - bylaws/b2-object.typ | 11 - bylaws/board.typ | 176 +++++++++++ bylaws/collapse-and-dissolution.typ | 18 ++ bylaws/council.typ | 292 ++++++++++++++++++ bylaws/definitions.typ | 53 ++++ bylaws/elections.typ | 38 +++ bylaws/general-meetings.typ | 64 ++++ bylaws/main.typ | 33 +- bylaws/membership.typ | 88 ++++++ bylaws/method-of-equal-proportions.typ | 23 ++ bylaws/name.typ | 8 + bylaws/object.typ | 12 + bylaws/officers.typ | 252 +++++++++++++++ bylaws/original-annotations.typ | 210 +++++++++++++ bylaws/parliamentary-authority.typ | 5 + bylaws/referenda.typ | 60 ++++ council-policies/c6_eng-play.typ | 14 - ...c7_faculty-representative-appointments.typ | 9 - council-policies/main.typ | 34 -- definitions.typ | 79 ----- executive-manual/main.typ | 48 --- formatting.typ | 1 + template.typ | 40 ++- 26 files changed, 1372 insertions(+), 265 deletions(-) delete mode 100644 board-procedures/main.typ create mode 100644 bylaws/amendments.typ delete mode 100644 bylaws/b1-name.typ delete mode 100644 bylaws/b2-object.typ create mode 100644 bylaws/board.typ create mode 100644 bylaws/collapse-and-dissolution.typ create mode 100644 bylaws/council.typ create mode 100644 bylaws/definitions.typ create mode 100644 bylaws/elections.typ create mode 100644 bylaws/general-meetings.typ create mode 100644 bylaws/membership.typ create mode 100644 bylaws/method-of-equal-proportions.typ create mode 100644 bylaws/name.typ create mode 100644 bylaws/object.typ create mode 100644 bylaws/officers.typ create mode 100644 bylaws/original-annotations.typ create mode 100644 bylaws/parliamentary-authority.typ create mode 100644 bylaws/referenda.typ delete mode 100644 council-policies/c6_eng-play.typ delete mode 100644 council-policies/c7_faculty-representative-appointments.typ delete mode 100644 council-policies/main.typ delete mode 100644 definitions.typ delete mode 100644 executive-manual/main.typ create mode 100644 formatting.typ diff --git a/board-procedures/main.typ b/board-procedures/main.typ deleted file mode 100644 index b52c922..0000000 --- a/board-procedures/main.typ +++ /dev/null @@ -1,37 +0,0 @@ -#import "../template.typ": *; -#show: project.with( - title: "MathSoc", - authors: "The Mathematics Society", - header-footer-enable: 1, - header: [Board Procedures], -) - -#import "../cover-page.typ": cover-page; -#cover-page(title: "Board Procedures"); - -// Major Headers additionally come with a heading prefix -#show heading.where(level: 1): set heading( - numbering: (..nums) => [Procedure #numbering("1.1", ..nums). #h(1em)], -) - -// TODO -#set text(fill: mathSocPink) -= Finance -= Capital Improvements Fund -= Executive Appointment Committee -= Executive Evaluation Committee -= Executive Incapacitation and Removal -= Executive Manual -= Key Distribution -= Student Placement and Club Expansion (SPACE) Committee -= Website Committee -= Non-Voting Resource Members -= Full and Part-time Permanent Staff -= Code of Conduct - -#show heading.where(level: 1): set heading( - numbering: (..nums) => [Appendix #numbering("A.A", ..nums). #h(1em)], -) -#counter(heading).update(0) -= Misconduct Reporting Document -= Executive Evaluation Criteria \ No newline at end of file diff --git a/bylaws/amendments.typ b/bylaws/amendments.typ new file mode 100644 index 0000000..8109523 --- /dev/null +++ b/bylaws/amendments.typ @@ -0,0 +1,28 @@ +#counter(heading).update(12) += Amendments +Amendments to this document may be made by a referendum or by either: ++ both a two-thirds majority vote of the Board of Directors and a two-thirds + majority vote of Council, or ++ by a two-thirds majority vote of a general meeting, with notice. + +If an amendment is made by Council and the Board of Directors, then it can take +effect immediately (or as specified in a proviso), but it shall be subject to +confirmation by a general meeting. A general meeting may reject or confirm the +amendment. + +If rejected or if not confirmed by the end of the subsequent regular termly +general meeting, then the amendment is reversed and no subsequent amendment by +Council and the Board of Directors of similar substance has any effect until +confirmed at a general meeting. An amendment passed at a general meeting +implicitly confirms similar amendments by Council and the Board of Directors. + +== Contracts +For the Society to enter into or assent to an amendment to a contract that binds +it for a duration of more than one term, it must be explicitly approved by the +Board of Directors. + +External agreements entered into by the Society must be compliant with this +document and any relevant decisions of the Society. Additionally, unless it +terminates sooner, the Society can enter into an agreement only if it contains a +clause requiring that it be reviewed by the parties to it no less often than +once every four years. diff --git a/bylaws/b1-name.typ b/bylaws/b1-name.typ deleted file mode 100644 index 31501b6..0000000 --- a/bylaws/b1-name.typ +++ /dev/null @@ -1,4 +0,0 @@ -#counter(heading).update(0) -= Name -The full name of the Society shall be "The Mathematics Society of the University -of Waterloo"; its short name shall be "MathSoc". diff --git a/bylaws/b2-object.typ b/bylaws/b2-object.typ deleted file mode 100644 index 707b5ae..0000000 --- a/bylaws/b2-object.typ +++ /dev/null @@ -1,11 +0,0 @@ -#counter(heading).update(1) -= Object -The object of the Society shall be to serve, represent, and promote -undergraduate students in the Faculty of Mathematics at the University of -Waterloo by providing services to students; encouraging and coordinating student -participation in athletic, cultural, social, academic, and recreational -activities; encouraging cooperation and communication between students; -increasing awareness of the Faculty and of mathematics in general to the outside -community; by representing students to the Faculty and to the University; -and by providing students with the means to help them accomplish their goals -both within and without the University. diff --git a/bylaws/board.typ b/bylaws/board.typ new file mode 100644 index 0000000..d31d454 --- /dev/null +++ b/bylaws/board.typ @@ -0,0 +1,176 @@ +#counter(heading).update(5) += Board of Directors + +== Purpose +The Board of Directors shall be responsible for the corporate duties of the +organization, including the management of the legal, financial, and human +resource concerns of the organization as well as setting and reviewing +high-level strategic plans. + +== Composition +The Board of Directors is comprised of up to eighteen (18) voting members: ++ The six (6) executive officers, as defined in this document; ++ Two (2) representatives from Council, appointed by Council; ++ Three (3) at-large representatives elected in the Fall term; ++ Two (2) at-large representatives elected in the Spring term; ++ Three (3) at-large representatives elected in the Winter term; and, ++ Two (2) community representatives, appointed by the Board of Directors. + +Additionally, the following shall serve as non-voting resource members: ++ The Speaker of Council; ++ The Secretary of Council; ++ The Business Manager, as defined in this document; ++ The President of the Federation of Students, or designate; and ++ The Dean of the Faculty, or designate; ++ Additional non-voting resource members as defined in Board Procedure 21. + +If a person qualifies as both a voting and non-voting member of the Board of +Directors, then they are a voting member. + +At-large Directors shall be elected at the termly general meeting for the seat +they are being appointed to. + +In the event that one or more at-large seats become vacant, the Board of +Directors may appoint a member to fill the vacancy until such a time as a +replacement may be duly elected. In the event that one or more community +representative seats become vacant, the Board of Directors will advertise and +appoint a new member at the earliest convenience. + +== Terms of Office +At-large members of the Board of Directors shall hold office for one (1) year, +commencing at the beginning of the academic term following the one in which they +were elected. For greater clarity, the at-large director appointed in the Winter +term shall start in May of that year, the at-large director appointed in the +Spring term will start in September of that year, and the at-large director +appointed in the Fall term shall start in January of the following year. + +Community members of the Board of Directors shall hold office for up to two (2) +years in one term, commencing and ending at a time defined by the Board of +Directors. + +The Councillor representative will serve until the end of the current academic +term, as defined in this document. + +For greater certainty, Directors may serve for an unlimited number of terms, +consecutive or otherwise. + +If a successor is not found prior to the end a Councillor's term of office, that +member will continue to serve until a replacement is found. + +Directors or Directors-elect can resign by written submission to the rest of the +Board of Directors. + +== Duties & Powers +The Board of Directors shall manage and have full power over the Societies +affairs as required to ensure the long-term survival of the Society. The Board +of Directors shall make or cause to be made for the Society, in its name, any +kind of contract which the Society may lawfully enter into and, save as +hereinafter provided, generally may exercise all such other powers and do all +such other acts and things as the Society is authorized to exercise and do. + +The Board of Directors is expressly further empowered to: ++ Approve the budgets of the organization; ++ Review the finances of the organization, including the annual audit; ++ Oversee the Executive and all other Officers of the organization in the + execution of their duties; ++ Oversee the strategic direction of the organization; ++ Determine the dates of termly General Meetings; ++ Establish the staff structure and the human resources procedures of the + organization; ++ Establish such committees and procedures as are necessary for the effective + execution of its duties; and ++ Determine the signing authorities of the Society. + +The Board of Directors is a fully-constituted assembly in its own right, and +does not report to general meetings, though it is accountable to them and to the +members of the Society at large. + +Each Director shall have the right to view, upon request, any internal document +or communication relating to the affairs of the Society, subject to any +procedures the Board of Directors may establish in facilitating this process. + +=== Limitations on Power +The Board of Directors may not make any decision contrary to this document or a +resolution passed at a general meeting or by a referendum, unless the limiting +resolution would present a strong risk of imminent dissolution. + +A Director may not sign a cheque addressed to an organization of which they are +a member unless the specific expenditure is explicitly authorized by the Board +of Directors. + +== Convocation +Meetings of the Board of Directors may be called by any of the following; ++ The Chair of the Board of Directors; ++ The President; ++ Any three voting members of the Board of Directors, upon petition in writing; ++ The Dean or their designate. + +== Notice +Notice of the meeting and location must be provided at least five (5) business +days in advance of any meeting to every member of the Board of Directors unless +that member explicitly waives their right to notice before the start of the +meeting. + +The full agenda, including a full description of the intended motions, such as +the text of proposed amendments or agreements, must be provided, no less than 72 +hours before the meeting, but motions may be amended before or after they are +moved as long as the changes remain within the scope of the motion for which +notice was given. + +The Board of Directors may designate a mailing list or similar forum to be the +official notice forum of the Board of Directors; if this is done, then any +notice sent to that forum is considered to have been sent to every member of the +Board of Directors, regardless of whether or not it was received by that member. + +=== Special Meetings +A special or emergency meeting of the Board may be called for any sufficiently +urgent purpose, by: ++ The Chair of the Board of Directors; ++ Any one (1) Executive Officer; ++ Any three (3) members of the Board; or, ++ A resolution of the Board. + +Notice for emergency meetings must be given to all members no less than one (1) +day in advance, and shall include all items of business to be transacted, +including the exact text of any resolution to be voted on. + +No special meeting will be held to conduct business that may be postponed until +a regular meeting. + +== Eligibility Requirements +In order to serve as an at-large Director, the applicant must be a current +voting member of the Society. + +If a Director or Director-elect fails to meet these requirements, then they do +not lose their seat automatically, but may be removed from their seat by a +majority vote of the Board of Directors. + +No member shall occupy more than one voting seat on the Board of Directors in +the same term simultaneously. + +== Quorum +A majority, that is, more than half, of all voting members of the Board of +Directors shall constitute a quorum. + +== Sessions +For greater certainty, each meeting as called in accordance with this document, +plus its adjournments, constitute a single session of the Board of Directors. + +== Duties of Directors +Directors must, in addition to what is otherwise set out in the by-laws, the +policies, and the procedures of the Society: ++ Familiarize themselves with the by-laws, policies, procedures, and any active + agreements of the Society; ++ Attend all Board meetings, as able; ++ Actively participate in decisions and strategy development. + +If a Director misses or is more than one half-hour late for a meeting, that +Director shall be deemed delinquent for that meeting. If a Director is +delinquent for two or more meetings in a given term, then that Director may be +removed from that or any other at-large seat for the given term and following +two terms by majority vote with notice. + +== Remuneration of Directors +Directors shall not receive monetary remuneration, excluding discounts, for +serving as such, though they may receive such remuneration for serving as +officers or employees or in other capacities. diff --git a/bylaws/collapse-and-dissolution.typ b/bylaws/collapse-and-dissolution.typ new file mode 100644 index 0000000..e8c953d --- /dev/null +++ b/bylaws/collapse-and-dissolution.typ @@ -0,0 +1,18 @@ +#counter(heading).update(11) += Collapse and Dissolution +The Society shall be deemed to be collapsed if, for a period of at least seven +months, no quorate meeting of Council, the Board of Directors, or a general +meeting is held. + +In the event of a collapse, then notwithstanding the rest of this document, any +voting member may call a general meeting, and this meeting has the power to +appoint persons directly to the Board of Directors, the Executive Board, and to +Council for the current term. It can remove people from their office but it +cannot appoint someone to an office for which they are not eligible. + +If no quorate meeting of Council, the Board of Directors, or a general meeting +is held for fourteen months, the Society shall dissolve. Otherwise, the Society +can dissolve only by referendum. In the event that the Society dissolves, all of +its assets shall go to the Federation, to be used for the establishment of a new +society for students of the Faculty or to otherwise benefit the students of the +Faculty. diff --git a/bylaws/council.typ b/bylaws/council.typ new file mode 100644 index 0000000..52dc7ca --- /dev/null +++ b/bylaws/council.typ @@ -0,0 +1,292 @@ +#counter(heading).update(6) +== Purpose +The purpose of Council is to represent the members of the Society through the +general oversight of the Mathematics Society's Executive Officers, to determine +member priorities with respect to the expenditure of dues, to set advocacy +priorities, and to establish long-term goals and vision. + +== Composition +The Society Council's is comprised of up to thirty-six voting members: ++ The Executive Officers, as defined in this document; and ++ Up to thirty Representatives, allocated as described below. + +Additionally, there are non-voting members of Council: ++ The Officers of the Mathematics Society, as defined elsewhere in this + document; ++ The Secretary of Council; ++ The chairs of any committees or boards established by the Society or by + Council; ++ Any volunteers or executive assistants appointed by decision of the Society; ++ The editors of math#strong[NEWS]; ++ The undergraduate student Senators representing the Faculty and undergraduates + at-large; ++ The Dean of the Faculty, or designate; ++ The President of a club under the aegis of MathSoc. + +If a person qualifies as both a voting and non-voting member of Council, then +they are a voting member. + +== Representative Allocation +Each Representative on Council shall represent a single constituency from the +following, determined by reference to the Faculty's undergraduate calendar. For +the purposes of determining if a student is in a program, minors and options are +not counted unless explicitly mentioned. A student may be counted in more than +one constituency. Notwithstanding anything else in this section, in Fall and +Winter terms, if a student is counted in the First Year constituency, then they +are counted in no other constituency. In Spring terms, if a student would be +counted in the First Year constituency then they are instead counted only in the +At-large constituency. + +When multiple elections are held simultaneously, a voter in multiple +constituencies may cast a vote for Representatives for any of their +constituencies in any election. + +The constituencies are: ++ First Year, consisting of all math students registered as first-year with the + University, except for those in the Software Engineering program; ++ Actuarial Science, consisting of all math students in Actuarial Science or + Mathematical Finance programs; ++ Statistics, consisting of all math students in Statistics programs; ++ Pure Mathematics, Applied Mathematics, and Combinatorics and Optimization, + consisting of all math students in Pure Mathematics, Applied Mathematics, + Combinatorics and Optimization, Mathematical Finance, or Computational + Mathematics programs; ++ Computer Science, consisting of all math students in programs offered by the + David R. Cheriton School of Computer Science, as well as all students in + Computational Mathematics programs; ++ Business, consisting of all math students in Mathematics/Business programs, as + well as all students in the Business Administration and Computer Science + Double Degree program; ++ Computing and Financial Management, consisting of all math students in the + Computing and Financial Management program; ++ Software Engineering, consisting of all math students in the Software + Engineering program; ++ Teaching, consisting of all math students in the Mathematics/Teaching program; + and ++ Mathematical Studies and Other, consisting of all math students in + Mathematical Studies programs and all math students not counted in one of the + other constituencies. ++ At Large, consisting of all math students. + +At the beginning of each Fall term, the Board of Directors shall obtain +enrollment numbers from the University and determine the allocation of the +thirty Representative seats to constituencies. First, they will calculate the +allocation of the seats by using the method of equal proportions described in +the appendix (hereinafter referred to as the "unadjusted allocation"). If using +this allocation would result in the number of First Year seats being reduced +from the previous allocation, a new allocation (the "adjusted allocation") will +be calculated by leaving the number of First Year seats unchanged from the +previous allocation and allocating the remaining seats to constituencies using +the method of equal proportions. If the adjusted allocation is calculated, it +will be used for the Winter term. Otherwise, the Winter term allocation will be +the unadjusted allocation. The unadjusted allocation will always be used for the +Spring and Fall term. + +The results of the allocations shall be presented for information at the Fall +General Meeting. + +The allocations determined will be used in the subsequent General Election and +future by-elections, as needed, to elect the student representatives on Council. +For each constituency which is voted for in the General Election, if after the +General Election no seats are elected in that constituency all but one seat will +be added to the At Large allocation for that term. Otherwise, for each +constituency which is voted for in the General Election all remaining seats will +be added to the At Large allocation for that term. For greater certainty, no At +Large Representative is elected during the General Election in Fall and Winter +terms. In Spring terms the seats allocated to the First Year constituency shall +be instead allocated to the At Large constituency for the General Election of +that term. + +All Councillors will be elected in accordance with the procedure outlined +elsewhere in this document with the exception of the constituencies below. + +=== Software Engineering Representatives +At the start of each term, the students in each on-stream Software Engineering +class shall elect members of their class to serve as Software Engineering +Representatives for the term, in accordance with the usual process of election +of class representatives in the Faculty of Engineering. The available seats +shall be divided evenly between the classes to elect, with any extra seats going +first to lower-year classes. In the Spring term, seats shall be allocated as if +there is a first-year class, but the first-year seats shall remain vacant. + +In the event that there are more on-stream Software Engineering classes than +Software Engineering seats on Council, the lower-year classes shall be given +seats first. + +=== First Year Representatives +First Year Representatives shall be elected before October 15th of the same +year. + +First Year Representatives shall be elected in accordance with the election +procedures of the Society in all other aspects. + +=== At Large Representatives +At Large Representatives shall be elected during the by-election if seats for +this constituency are available. + +== Terms of Office +Councillors other than First Year Representatives shall be elected for a term in +office that ends in concert with the school term as defined elsewhere in this +document. + +First Year Representatives shall be elected until the end of the Winter term +following their election. + +Councillors or Councillors-elect can resign by written submission to the rest of +Council. + +== Eligibility Requirements +In order to run for or serve as a Representative, a member must be in the +constituency of their seat or show proof that they intend to register in their +constituency in their term of office. + +If a Councillor or Councillor-elect fails to meet these requirements, then they +do not lose their seat automatically, but may be removed from their seat by a +majority vote of Council. + +No member shall occupy more than one voting seat on Council in the same term +simultaneously, but a member may run simultaneously for one Executive seat and +one Representative seat in the same term, and a member in a Representative seat +in a given term may run in a by-election for an Executive seat in that same +term. + +== Duties & Powers +Council is responsible to uphold the purposes of the Society and to ensure that +the Society is not abused. It is responsible to hold the Executive and any other +persons involved in Society affairs to account, and the Representatives are +responsible for voicing the concerns and issues of their constituents and, +indeed, to represent them. + +Council has full power to determine student priorities regarding the general +expenditure of members' dues, to establish student perspective on all matters in +relation to post-secondary education, and to set the Policies of the Society. + +Without restricting the generality of the above, Council is expressly empowered +to: ++ Receive regular reports from, and provide regular feedback to the Executives; ++ Prepare the termly budget, in so far as the budget pertains to the expenditure + of members' dues, and exempting those portions of the budget restricted by the + Board of Directors; ++ Establish procedures regarding the formation, administration, discipline, and + disbandment of all Society Clubs and Services; ++ Delegate representatives to serve on bodies outside the University; ++ Establish joint committees and councils with the University; ++ Establish such committees and procedures as required for the conduct of its + business, including those that define elections and referenda processes; and, ++ Make recommendations to the Board of Directors on any matter pertaining to the + affairs of the Society. + +Council is a fully-constituted assembly in its own right, and does not report to +general meetings, though it is accountable to them and to the members of the +Society at large. + +=== Limitations on Power +Council may not make any decision contrary to this document or a resolution +passed at a general meeting or by a referendum, unless the limiting resolution +would present a strong risk of imminent dissolution. + +== Duties of Councillors +Councillors must, in addition to what is otherwise set out in the by-laws, the +policies, and the procedures of the Society: ++ Maintain at least one public office hour per week and shall inform their + constituents of when they are available; ++ Attend Council meetings regularly; ++ Attend all general meetings; ++ Actively engage and consult with students regarding the undergraduate math + student experience; ++ Report on any relevant updates and activities within their constituency; and, ++ Report on consultation efforts with their constituents, and the results + thereof. + +If a Councillor misses or is more than one half-hour late for a meeting, that +Councillor shall be deemed delinquent for that meeting. If a Councillor is +delinquent for three or more meetings in a given term, then that Councillor may +be removed from that or any other seat on Council for the given term and +following two terms by majority vote with notice. + +== Convocation +Meetings of Council may be called by any of the following; ++ The President; ++ The Speaker of Council; ++ The Board of Directors; ++ Any three voting members of Council, upon petition in writing; ++ Any twenty-five voting members of the Society, upon petition in writing; or ++ The Dean or their designate. + +During the period of classes in each term, Council shall meet no less than once +every three weeks. + +== Notice +Notice of the meeting time and location must be provided at least five (5) +business days in advance of any meeting to every voting member of Council unless +that member explicitly waives their right to notice before the start of the +meeting. + +Where notice is required of a motion, notice of that motion must be provided at +least seven days in advance of the meeting at which the motion is to be +considered to every voting member of Council unless that member explicitly +waives their right to notice before the start of the meeting at which the motion +is moved. + +The full agenda, including a full description of the intended motion, such as +the text of a proposed amendment or agreement, must be provided no less than 72 +hours before the meeting, but the motion may be amended before or after it is +moved as long as the changes remain within the scope of the motion for which +notice was given. + +Council may designate a mailing list or similar forum to be the official notice +forum of Council; if this is done, then any notice sent to that forum is +considered to have been sent to every voting member of Council regardless of +whether or not it was received by that member. + +== Quorum +Two-fifths of all voting members of Council shall constitute a quorum. + +== Sessions +For greater certainty, each meeting as called in accordance with this document, +plus its adjournments, constitute a single session of Council. + +== Speaker & Secretary of Council +The Speaker of Council and the Secretary of Council shall be appointed by +Council. + +At any time when there is no Speaker, the President shall have the powers and +duties of the Speaker, as appropriate. At any time when there is no Secretary, +the Secretary of the Society, or designate, shall have the powers and duties of +the Secretary, as appropriate. + +If there is no Speaker and/or no Secretary present, than Council may not proceed +to any other business until a Speaker and/or a Secretary is appointed. + +The term of a Speaker or Secretary of Council shall extend from appointment to +the end of the current academic term. For greater certainty, the Speaker and/or +Secretary of Council may resign or be replaced by Council at an earlier time. + +=== Duties of the Speaker +The Speaker has the following duties: ++ Serve as the presiding officer of Council; ++ Work with the Chair of the Board of Directors to interpret this and any other + governing documents of the Society, subject to appeal to Council, the Board of + Directors, or a general meeting; ++ Arrange for and advertise meetings of Council; ++ Ensure that all Council members have access to the official notice forum, if + any; ++ Ensure that Council meetings are called regularly; and ++ Ensure that WUSA general meetings do not occur at the same time as Council + meetings, and make a best effort to reschedule any Council meeting should its + scheduled time overlap with a WUSA general meeting. + +=== Duties of the Secretary +The Secretary has the following duties: ++ Serve as the secretary of Council; ++ Record attendance of Council meetings, including when a member is more than + one half-hour late for a meeting and if they sent notice of their absence; ++ Distribute minutes of each Council or General meeting in a timely manner after + that meeting; ++ Report to Council when a Councillor is failing to meet the requirements of + office. + +== Remuneration of Councillors +Councillors shall not receive monetary remuneration, excluding discounts, for +serving as such, though they may receive such remuneration for serving as +officers or employees or in other capacities. diff --git a/bylaws/definitions.typ b/bylaws/definitions.typ new file mode 100644 index 0000000..c58b382 --- /dev/null +++ b/bylaws/definitions.typ @@ -0,0 +1,53 @@ +#counter(heading).update(2) += Definitions +In this and any other document of the Society, the following definitions shall +hold unless otherwise specified: +/ University: The University of Waterloo +/ Faculty: The Faculty of Mathematics of the University +/ Dean: The Dean of the Faculty +/ Society: The Mathematics Society of the University of Waterloo +/ Federation: The Federation of Students, University of Waterloo #sym.dash.em + also known colloquially as Feds #sym.dash.em now operating as the Waterloo + Undergraduate Student Association (WUSA) +/ Council: The Council of the Society +/ Board: The Board of Directors of the Society +/ Executive: Any of the Executive Officers +/ Member: Without further qualification, any social member of the Society +/ Academic Year: Such a period of time as defined by the Senate of the + University +/ Term: A period of time, approximately four months long, from the start of + classes or of Orientation week in one term as defined by the Senate of the + University, until the day before the start of next term +/ Winter Term: The term extending roughly from January to April of any given + year +/ Spring Term: The term extending roughly from May to August of any given year. +/ Fall Term: The term extending roughly from September to December of any given + year +/ Student: Any person registered as an undergraduate student at the University, + including persons registered at another post-secondary institution for a joint + program with the University +/ Math Student: Any student registered in the Faculty, including in a joint + program with another faculty or institution +/ First-Year Student: Any student registered as being in their first year of + study in the University, regardless of whether or not they are actually in + their first year of study +/ VPF: The Vice-President, Finance +/ VPO: The Vice-President, Operations +/ VPI: The Vice-President, Internal +/ VPA: The Vice-President, Academic +/ VPC: The Vice-President, Communications +/ Decision of the Society: A decision made by Council, a general meeting, a + referendum, or any other body to which the power to make that decision was + duly and legally delegated, or a document duly enacted by one of the above + +== Non-Voting Member +With regards to any assembly within the Society, a non-voting member has all +rights accorded to regular members except for the right to make motions and the +right to vote. + +== Appointment of Designates +Where someone is entitled to appoint a designate to serve a function under this +document, such an appointment shall be made by written notice to the President +or to the Speaker of Council, and notice of that appointment shall be given to +Council. More than one person may be so designated, but no more than one person +shall exercise the rights provided to a single person at any given time. diff --git a/bylaws/elections.typ b/bylaws/elections.typ new file mode 100644 index 0000000..5f10bbf --- /dev/null +++ b/bylaws/elections.typ @@ -0,0 +1,38 @@ +#counter(heading).update(8) += Elections + +All aspects of election procedure not defined explicitly in this document may be +set by a decision of the Society. + +=== General Election +General elections shall be held each term for the subsequent term. + +Elections shall be conducted using a preferential ballot system. + +=== By-elections +In the event that one or more seats on Council or any of the elected executive +positions become vacant during or before the first month of a term, a +by-election shall be held for those seats. If no by-election is held by the +start of that term, one shall be held as soon as possible after the term begins. + +=== Elected Executive & Upper-Year Reps +For the Executive Officers other than the Appointed Executives and the +Representatives other than First Year and Software Engineering Representatives, +general elections shall be held in each term for the subsequent term. Elections +shall be conducted using a preferential ballot system. + +=== Appointed Executives +The following executives shall be appointed for each term by the Board of +Directors in the previous term: ++ the Vice-President, Finance; ++ the Vice-President, Internal; ++ the Vice-President, Communications; and, ++ the Vice-President, Operations. + + +=== Election to Multiple Positions +If a member is elected to both an Executive and a Representative seat +simultaneously, then they take the Executive seat and the votes cast in the +Representative election are reevaluated with the member disqualified. If a +Representative is elected to an Executive seat, then they lose their +Representative seat. diff --git a/bylaws/general-meetings.typ b/bylaws/general-meetings.typ new file mode 100644 index 0000000..104991c --- /dev/null +++ b/bylaws/general-meetings.typ @@ -0,0 +1,64 @@ +#counter(heading).update(9) += General Meetings +== Convocation +General meetings of the Society may be called by any of the following: ++ The President; ++ Council; ++ The Board of Directors; ++ The Chair of the Society; ++ A general meeting; or ++ Any one hundred voting members, upon petition in writing; + +A general meeting shall be held in the third month of each term. If, by the +start of the month in which a meeting is to be held, the Board of Directors has +not made public the date of the meeting, then any member may call the meeting, +the above notwithstanding. + +== Notice & Agenda + +Notice shall be delivered to the voting members of the society via their +official university email no less than 10 business days before the meeting. + +The complete agenda, including the full text of any motions for which notice +shall be required, shall be delivered to the voting members of the society via +their official university email no less than 5 business days before the meeting. + +Posters detailing the time, place, and tentative agenda shall be posted in +physical and visible locations within the Faculty buildings (currently DC, MC, +M3) no less than 5 business days before the meeting. + +The society should endeavour to publish notice of a meeting in the appropriate +student publications. + +Prior to 5 business days to the meeting, items can be added to the agenda by ++ the President, ++ by Council, ++ by the Board of Directors, ++ or by any twenty five voting members upon petition in writing. + +== Members +All voting members are entitled to participate at general meetings. All other +members of the society are entitled to participate in a non-voting capacity. + +== Proxies +Each member is entitled to designate anyone as a proxy to participate in their +place at a general meeting. No person may be proxy for more than one principal +at the same meeting. Proxies shall be submitted in writing to the President at +least 24 hours prior to the start of the meeting. + +The principal's rights as a member, voting or non-voting as the case may be, are +transferred to the proxy and the proxy possesses them independently of any +rights they may already have as a member. This may entitle them to two votes or +double the usual speaking time. A proxy shall use the rights conferred in this +fashion as directed by the principal. + +== Quorum +25 votes, counting proxies, constitute a quorum. + +== Powers +A general meeting has full power over the Society and its affairs, except as +limited by this document or by a decision made by referendum or at a general +meeting. + +For greater certainty, a general meeting can exercise any power that Council can +exercise, including powers related to Council's internal affairs. diff --git a/bylaws/main.typ b/bylaws/main.typ index 21ba1a7..d33536a 100644 --- a/bylaws/main.typ +++ b/bylaws/main.typ @@ -1,4 +1,5 @@ #import "../template.typ": *; +#import "../formatting.typ": *; #show: project.with( title: "MathSoc", authors: "The Mathematics Society", @@ -14,25 +15,21 @@ numbering: (..nums) => [Article #numbering("1.1", ..nums). #h(1em)], ) -#include "b1-name.typ" -#include "b2-object.typ" - -// TODO -#set text(fill: mathSocPink) -= Definitions -= Parliamentary Authority -= Membership -= Board of Directors -= Council -= Officers -= Elections and Referenda -= General Meetings -= Conflict of Interest -= Collapse & Dissolution -= Amendments +#include "name.typ" +#include "object.typ" +#include "definitions.typ" +#include "parliamentary-authority.typ" +#include "membership.typ" +#include "board.typ" +#include "council.typ" +#include "officers.typ" +#include "elections.typ" +#include "general-meetings.typ" +#include "referenda.typ" +#include "collapse-and-dissolution.typ" #show heading.where(level: 1): set heading( numbering: (..nums) => [Appendix #numbering("A.A", ..nums). #h(1em)], ) -#counter(heading).update(0) -= Method of Equal Proportions \ No newline at end of file +#include "method-of-equal-proportions.typ" +#include "original-annotations.typ" \ No newline at end of file diff --git a/bylaws/membership.typ b/bylaws/membership.typ new file mode 100644 index 0000000..b67c677 --- /dev/null +++ b/bylaws/membership.typ @@ -0,0 +1,88 @@ +#counter(heading).update(4) += Membership +== Membership Fee +The Society shall levy a membership fee to either be collected by the University +as a portion of student fees, or paid directly to the Society. Some members are +exempt from having to pay the membership fee, as defined elsewhere in this +document. + +The amount of the MathSoc Fee may be adjusted only through one of the following +two mechanisms: +1. Once per Fall term, by a resolution of the Board of Directors, specifying an + adjustment of a percentage equal to or less than the increase in the Consumer + Price Index for Canada in the previous calendar year according to Statistics + Canada. This increase is subject to ratification at the next General Meeting; + or +2. Modified or removed by a referendum, or by Council and ratified by a General + Meeting, held in accordance with these bylaws. + +If a student has arranged fee payment to the satisfaction of the University and +the arranged fees include the fee for a given term, then that student is +considered to have paid the fee for that term, regardless of whether or not the +Society has received the funds. + +Council is expressly empowered to regulate through policy or procedure the +rights of persons who do not pay the membership fee, exempting their status as +members, and to form procedures governing fee opt-outs or refunds, where +applicable. + +== Voting Membership +The voting members of the society are the students who meet one or more of the +following criteria: +1. A full-time or part-time math student in the current term who has paid the + Society membership fee. +2. A math co-op student in the current term who was a voting member in the + previous term. +3. A voting member in the previous term who is slated to be a full-time or + part-time math student in the next term and is not currently engaged in + academic study. + +== Social Membership +The social members of the society are those students (undergraduate and +graduate), staff, faculty, or alumni at the University who have paid the Society +membership fee, as well as all full-time employees of the Society and all +Honorary Lifetime Members of the Society regardless of whether or not they have +paid the fee. + +A non-math undergraduate student is also a social member if they were a social +member in the previous term, and at least one of the following conditions hold: +1. They are a co-op student in the current term. +2. They are slated to be a full-time or part-time student in the upcoming term, + and are not currently engaged in academic study. + +All MathSoc voting members are also social members. + +== Honorary Lifetime Members +The Honorary Lifetime Members of the Society are those persons who have made +exceptionally significant contributions to the Society or towards its goals. +Honorary Lifetime Memberships may be conferred only by a three-quarters majority +vote, of a general meeting of the Society. + +Honorary Lifetime Memberships are valid for the lifetime of the Society and +cannot be revoked. Honorary Lifetime Members cannot have obligations imposed on +them due to their status; if they accept a position within the Society, however, +they are still obligated to fulfill the duties of that position. + +== Rights of Voting Members +Voting members have the exclusive right to participate in Society +decision-making: +1. Vote at general meetings of the Society; +2. Sign petitions of the Society; +3. Vote in an election to any position on Council or the Executive, or in a + referendum of the Society; +4. Nominate for, stand as candidate for, or a hold a position on Council, as an + Executive Officer, or on the Board of Directors; and +5. Inspect the financial records of the Society and, at their own expense, + request a professional audit. + +== Rights of Social Members +Social members have, except where described otherwise in this document, the +right to participate fully in activities in the Society, although this does not +mean that the Society cannot charge a fee for an event or that activities cannot +be limited to some subset of members, provided that all members are given fair +opportunity to be included. + +Social members, who are not necessarily voting members, shall additionally have +the right to participate in any general meeting of the Society as non-voting +members, and to view any governing documents or public correspondence of the +Society. diff --git a/bylaws/method-of-equal-proportions.typ b/bylaws/method-of-equal-proportions.typ new file mode 100644 index 0000000..d2e4b32 --- /dev/null +++ b/bylaws/method-of-equal-proportions.typ @@ -0,0 +1,23 @@ +#counter(heading).update(0) += Method of Equal Proportions +To allocate the Representative seats on Council, first allocate to each +constituency except the At Large Constituency, a single seat. Then, for each +constituency, its priority is $P = sqrt(c/(n(n+1)))$, where $n$ is the number of +seats already allocated to that constituency, and $c$ is the number of +constituents in that constituency. + +Once the priorities have been calculated, the constituency with the highest +priority is allocated an additional seat, and its divisor and priority are +recalculated. This process is continued until all 30 seats have been allocated. +(If calculating the "adjusted allocation" as described in Bylaw 7.3, this +process is continued until all seats not held for the First Year constituency +have been allocated.) + +If multiple constituencies are tied for the highest priority, then they are all +allocated a seat simultaneously, unless that would bring the total number of +allocated seats above the maximum, in which case the tie will be broken in favor +of the constituents in the constituencies. If there is a further tie, then +previous terms' data shall be consulted in reverse chronological order until a +term is found in which there is no tie. In the exceptionally unlikely event that +the tie remains unbroken, it shall be broken in favor of the first constituency +listed in this document. diff --git a/bylaws/name.typ b/bylaws/name.typ new file mode 100644 index 0000000..208322a --- /dev/null +++ b/bylaws/name.typ @@ -0,0 +1,8 @@ +#import "../formatting.typ": mathSocPink + +#counter(heading).update(0) += Name +The full name of the Society shall be "#text(fill: mathSocPink)[The Mathematics + Society of the University of Waterloo]"; its short name shall be "#text( + fill: mathSocPink, +)[MathSoc]". diff --git a/bylaws/object.typ b/bylaws/object.typ new file mode 100644 index 0000000..fdd9972 --- /dev/null +++ b/bylaws/object.typ @@ -0,0 +1,12 @@ +#counter(heading).update(1) += Object +The object of the Society shall be to: +- Serve, represent, and promote undergraduate students in the Faculty of + Mathematics at the University of Waterloo by providing services to students; +- Encourage and coordinate student participation in athletic, cultural, social, + academic, and recreational activities; +- Encourage cooperation and communication between students; +- Increase awareness of the Faculty and of mathematics in general to the outside + community by representing students to the Faculty and to the University; and +- Provide students with the means to help them accomplish their goals both + within and without the University. diff --git a/bylaws/officers.typ b/bylaws/officers.typ new file mode 100644 index 0000000..f863825 --- /dev/null +++ b/bylaws/officers.typ @@ -0,0 +1,252 @@ +#counter(heading).update(7) += Officers + +The officers of the Society shall be: ++ the President; ++ the Vice-President, Finance; ++ the Vice-President, Operations; ++ the Vice-President, Internal; ++ the Vice-President, Academic; ++ the Vice-President, Communications; ++ the Chair of the Society; ++ the Secretary of the Society; and, ++ the Business Manager. + +The Officers of the Society shall serve until the term of the appointee is +concluded, or until their successor is elected. + +Each Officer shall perform the duties assigned to them by the bylaws, by the +policy and procedures of the Society, and by the Board of Directors. + +No Officer shall approve funding to any organization in which they hold an +executive or similar position, unless such funding has explicitly been approved +by a decision of the Society. + +== Executive Officers +The Executive Officers of the Society shall be: ++ the President; ++ the Vice-President, Finance; ++ the Vice-President, Operations; ++ the Vice-President, Internal; ++ the Vice-President, Academic; and, ++ the Vice-President, Communications. + +An Executive Officer may not be a chairperson or executive member of a club or +other organization receiving or petitioning to receive funds from the Society. + +=== Eligibility Requirements +In order to serve as an Executive, a member must: ++ be eligible to sit on the Board of Directors; ++ be a math student; ++ have no other full-time non-academic commitments; and, ++ have completed at least two terms of academic study. + +All of the Executive Officers are expected to attend regular meetings with +representatives of the Dean's office. + +=== Incapacitation +In the event that an Executive Officer becomes unable to fulfill their duties, +then three voting members of Council or the Board of Directors may, with the +written approval of the Dean or their designate, declare that Executive Officer +to be incapacitated. An Executive Officer may also declare themselves to be +incapacitated by written submission to the Board of Directors and Council. + +If an Executive Officer, is declared incapacitated or ceases to hold their +position for any reason, a decision of the Society shall appoint an interim +replacement. + +If the position of President or Vice President, Academic becomes vacant, it is +necessary for Council to make the appointment. Council shall convene as soon as +is practicable to do so, and the remaining Executive Officers, if any, shall +recommend a potential appointee at that meeting. If no quorate meeting of +Council may occur within the term, the Board of Directors may appoint a member +to the vacant position. + +If the position of any other Executive Officer becomes vacant, it is necessary +for the Board of Directors to make the appointment. The Board of Directors shall +convene as soon as is practicable to do so, and the remaining Executive +Officers, if any, shall recommend a potential appointee at that meeting. + +If a voting member of Council or a Director is appointed as interim replacement +for an Executive Officer, then for the duration of the time that they serve as +interim replacement, their original powers and duties shall be suspended and, if +the replacement is themselves an Executive Officer, an interim replacement shall +be appointed for them and so on. For greater certainty, the duties and powers +referred to in this paragraph include those of being voting member of Council +and the Board of Directors, as is inherent in each of the Executive Officer +positions. + +An Executive Officer may resume their duties by providing written notice to +Council and the Board of Directors at least three days in advance. A notice by +an Executive Officer declaring themselves to be incapacitated for a fixed period +of time counts as notice for this purpose. At the date specified in the notice, +unless indicated otherwise by an intervening written notice from that Executive +Officer, they resume their duties and powers. If their interim replacement was +another Executive Officer, then that Executive Officer resumes their duties at +the same time with no requirement of notice on their part. + +=== Remuneration of Executives +As a form of compensation, each Executive Officer may receive an honorarium for +serving in a given academic term, provided that they have been in the role for +the majority of the term, are still in their role on the last day of the term. +This honorarium will be awarded through a single payment within two weeks of the +report on their performance being presented to the Board of Directors. This does +not preclude other non-monetary compensation. + +In the event that an Executive fails to effectively perform their duties, a +resolution by the Board of Directors may strip them of their honorarium with a +two-thirds vote, provided that the meeting occurs before the payment is awarded. +Debate on any such resolution will be held in confidential session, without the +presence of the Executive Officer(s) in question. + +== Executive Board + +=== Composition +The Executive Board of the Society shall be composed of the Executive Officers +with the Business Manager serving as a resource member. + +=== Duties and Powers +Each member of the Executive Board shall maintain at least three office hours +per week or be regularly available to students. + +The Executive Board is responsible for performing all duties assigned to them by +a decision of the Society, and is accountable to Council and the Board of +Directors for the actions they take in performing their duties and exercising +their power. + +The Executive Board is responsible for generally maintaining the affairs of the +Society between meetings of the Board of Directors, making recommendations to +Council and the Board of Directors for action, and ensuring that decisions of +the Society are implemented. No action of the Executive shall conflict with any +decision of the Society. + +The Executive Board is expected to send out regular communications to the +membership of the Society. + +== President +The President is the Chief Executive Officer of the Society, and shall: ++ Represent the Society at official functions and public occasions; ++ Work with external organizations on behalf of the Society; ++ Where not provided otherwise by a decision of the Society, make appointments + of members to external bodies on behalf of the Society, and in any case + communicate the appointments to those bodies; ++ Represent the Society and its members to other organizations; ++ Attend meetings of the WUSA Committee of Presidents; and, ++ Work with the other Executive to ensure that the transition from one term to + the next goes smoothly. + +For greater certainty, the President need not seek election to external bodies +in order to satisfy the requirement that they represent the Society and its +members. + +== Vice-President, Finance +The Vice-President, Finance is responsible for the financial affairs of the +Society and shall: ++ Prepare a budget, an opening financial report, and a closing financial report + for the Society for each term and present them to Council; and ++ Present up-to-date financial reports to termly general meetings. + +== Vice-President, Operations +The Vice-President, Operations is responsible for the day-to-day operations of +the Society and shall: ++ Oversee the services operated by the Society; ++ Oversee the Society Office; and, ++ Allocate and manage the use of any space allocated to the Society. + +== Vice-President, Internal +The Vice-President, Internal is responsible for overseeing Society events and +shall: ++ Serve as the final approver for all Society events, ensuring that all Society + events have the appropriate documentation, including insurance coverage and/or + event forms; ++ Encourage members to become more involved in the Society and ensure that the + opportunity exists for them to do so; ++ Oversee all volunteers of the Society; ++ Oversee all internal organizations on behalf of the society, including Clubs + and Affiliates, ensuring they are supported in their endeavours and compliant + with MathSoc policy and financial/accounting requirements; ++ Meet with every club/service executive at least once each term; ++ Ensure that volunteers within the Society are appropriately recognized for + their efforts; and, ++ Ensure that the spirit of Math does not leave the Society. + +== Vice-President, Academic +The Vice-President, Academic is responsible for academic operations of the +Society and shall: ++ Represent the Society and its members to the Faculty, to the University, and + to the Federation of Students on academic issues; ++ Ensure that members have access to up-to-date academic information; ++ When changes are made to the programs offered by the Faculty, if necessary, + suggest changes to the way that Council seats are allocated to accommodate the + changes; and, ++ In conduction with the other Executives, organize events and manage services + of an academic nature. + +For greater certainty, the Vice-President, Academic need not seek election to +external bodies in order to satisfy the requirement that they represent the +Society and its members. + +== Vice-President, Communications +The Vice-President, Communications is responsible for the Society's +communications and shall: ++ Collaborate with the President for Society's official announcements and + external communication; ++ Oversee all postings on the Society's social media platforms; ++ Oversee the marketing of the Society's events and services; and, ++ Collaborate with the Vice-President, Operations on the information provided on + the Society's website. + +== Business Manager +The Business Manager is responsible for the day-to-day operations of the +Society, and shall: ++ Manage the services operated by the Society; ++ Manage the Society Office; ++ Serve as a resource to the Executive Officers; ++ Arrange suppliers for the Society and ensure that the Society is stocked in + any supplies it needs; ++ Provide organizational cohesiveness, continuity, and historical perspective; ++ Oversee the human resource responsibilities of the Society; ++ Oversee all of the daily financial aspects of the organization; ++ Ensure the day-to-day financial security of the Society; ++ Keep accurate and complete records of the finances of the Society; ++ Manage the accounts and funds of the Society; ++ Within two weeks of a request, present the financial records of the Society to + any member; ++ Assist in planning any term-scale initiatives; and, ++ Provide input and guidance during transition periods. + +== Chair +The Chair of the Society must be a current or Past Director. + +The Chair has the following duties: ++ Serve as the presiding officer of the Board of Directors; ++ Interpret this and any other governing documents of the Society, subject to + appeal to Council or a general meeting; ++ Serve as a resource to the other Directors; ++ Arrange for and advertise meetings of the Board of Directors; ++ Ensure that all Directors have access to the official notice forum, if any; + and, ++ Ensure that meetings of the Board of Directors are called regularly. ++ Maintain and update the official copies of this document and any other vital + documents of the Society, including internal policies and external agreements. + +In the event that there is no Chair, the President shall assume the duties and +responsibilities of the Chair of the Society. + +== Secretary +The Secretary has the following duties: ++ Ensure a secretary is present at all meetings of Council, the Board of + Directors, and general meetings; ++ Record attendance of Council, Board of Directors, and general meetings, + including when a member is more than one half-hour late for a meeting and if + they sent notice of their absence; ++ Distribute minutes of Council, the Board of Directors, and general meetings in + a timely manner; ++ Absent a decision to the contrary by the assembly, serve as the secretary of + general meetings; ++ Report to Council and the Board of Directors when a Councillor or Director is + failing to meet the requirements of office; and + +In the event that there is no Secretary of the Society, the Vice President, +Academic, shall assume the duties and responsibilities of the Secretary of the +Society. diff --git a/bylaws/original-annotations.typ b/bylaws/original-annotations.typ new file mode 100644 index 0000000..7e48792 --- /dev/null +++ b/bylaws/original-annotations.typ @@ -0,0 +1,210 @@ +#counter(heading).update(1) += Original Annotations on the MathSoc's Bylaws + +#set heading( + numbering: none, +) +#set quote(block: true) +== Name +#quote(attribution: [ Sean, Winter 2014; and Alexis Hunt, Winter 2014 ])[ + As far back as I have heard of, which is quite a ways into the past, there + have been a few constants around the third floor of the Math \& Computer + building. An unhealthy obsession for the colour pink emanating from the office + in the southeast corner. A strained relationship with the Computer Science + Club across the hall. A fortnightly (not biweekly, please!) newspaper of + questionable quality and unquestionably lax editorial policies that redeems + itself by publishing funny quotations from professors, especially Larry Smith + in economics. + + And as far as I know, MathSoc has always called itself MathSoc. There was a + dabbling in the early 2000s (and possibly farther back) of two + mostly-independent societies, X, and Y, which alternated from term to term + much as EngSoc A and B do today. The intent was to make it easier for co-op + students (and anyone who looks at EngSoc's governance will understand why; it + works very well for them), but the nontrivial portion of regular students in + the Faculty makes for difficult work. +] + +== Object +#quote(attribution: [ Sean, Winter 2014; and Alexis Hunt, Winter 2014 ])[ + It's interesting to compare how the society nowadays works in relation to its + constitutional object. Since the Constitution & Bylaws were entirely revised + in Winter 2011, the departure ought not to be too profound, but in some ways + it is. MathSoc's promotion of activities is frequently limited to the events + it olds, and increasing awareness to the outside community is also lacking + #sym.dash.em though a few enterprising students are looking to change that. + Representation has been a strong point, if I do say so myself. I think that + MathSoc could also do a lot more to help the student body accomplish their + goals. + + On the flip side, a student society with a good object will always find itself + falling short, because its work is never done. + + One thing worth noting is that this article is more than just philosophical. + This provides an important basis, both procedurally (see, for example, _RONR_, + 11th. ed., p.~113, ll.~10-14) and politically, for the society to frame its + deliberations and actions. There are always arguments about what MathSoc + should or should not be doing, and this article can be powerfully persuasive + tool in such arguments, when it is applicable. + + Also, I cannot understand for the life of me why I didn't format this as a + bulleted list. It's practically unreadable. Somebody should fix that. +] + +#line(length: 100%, stroke: (dash: "dashed")) + +#quote(attribution: [ Andy Chang, Spring 2026 Chair ])[ + Well, I've gone ahead and changed the formatting to a bulleted list. I hope + that helps with the readability at least. + + At time of writing, MathSoc is undeniably in a stage of crisis. Our elections + have become uncompetitive and engagement has reached never before seen lows. + Still, we do our best to adhere to our founding principles and object. + + Most recently we have been trying to push forwards a rewrite of most of our + constitutional documents. While the objectives and purpose of MathSoc remains + the same, unwavering as it always has, I hope that these changes one day wll + help MathSoc serve its purpose better than ever before. +] + +== Definitions +#quote(attribution: [ Sean, Winter 2014; and Alexis Hunt, Winter 2014 ])[ + This section, perhaps, has a few more definitions than are strictly necessary. + A few of the definitions deserver further comment, though. + + The "academic year" as defined by the University is presently from September + to August. This is different from the fiscal year of all major organizations + on campus, which extends from May to April. This causes some difficulties, + from time to time. In practice, MathSoc takes a year to be whatever is + convenient at the time, because a year is a long time for undergrads. + + The word "term" is highly overloaded, and this is unfortunate. It can mean + both the term of office of someone in a position, and of course the academic + term about 4 months long. Often you want to use both meanings in the same + sentence. There is no particularly good substitute in other case, because the + word "tetramester" hasn't really caught on. Often, the correct meaning needs + to be inferred from context. + + The definition of a term here indirectly sets the term of office of Council + and of the Executive. This rarely matters, as good Executive tend to star + early and end late, but it does affect things like who gets invited to + Orientation Week events. It also would affect Council membership, should an + emergency arise right at a term boundary and action need to be taken quickly. + + The definitions of "student" and "math student" are carefully written to be as + inclusive as possible. It seems that the University administration is always + inventing creative ways to blend programs across faculties and institutions, + such as the Double Degree programs with Laurier. Interestingly enough, this + does include students who are out of reach of UW at faraway institutions and + who are on exchange. + + The definition of "first-year student" is similarly broad, and the intent here + is simply to ensure that when we get a list of first-years from the + Registrar's Office to put into our voter lists, it matches up with our + definition of first-year. The most notable case where a student is first-year + but not in first year is when a student fails enough courses that they fail to + advance to 2A, as your term of study in the Math Faculty is determined + entirely by credits. + + The final paragraphs of this article, relating to non-voting members and + appointments, are rules that exist just so that this case is covered, and not + because there is any particularly good reason for one version of a rule over + another. In particular, the fact that non-voting members cannot make motions + is rather arbitrary, and the rules for appointments just ensure that someone + cannot show up claiming to be a representative without authority (for my + thoughts on that, however, see the later section on non-voting members of + Council!). +] + +== Membership +#quote(attribution: [ Alexis Hunt, Winter 2014 ])[ + The membership section is one of the most confusing, and probably could be + simplified. But it works and nobody really questions it Still, rewriting this + section would be a good idea. + + Basically, we can divide members into three categories: + - Voting members, who are math undergraduate students; + - Social but non-voting members, who pay the fee but aren't students; and + - Honourary Lifetime Members. + + There are some issues here though. So I'll come back to this. +] + +#line(length: 100%, stroke: (dash: "dashed")) + +#quote(attribution: [ Mary Sybersma, Winter 2022 ])[ + The section was rewritten! +] + +== Board +=== Composition +#quote(attribution: [ Tristan Potter, Winter 2018 ])[ + The structure of the at-large members is meant to place the Board into a + constant state of transition, which will hopefully aid in knowledge sharing + and prevent sudden shifts in the attitudes of Board. + + The size of the Board should allow for quorum to be met (especially with + remote participation) in any term. + + The community members allow for more experienced members of the community who + are interested in the object of the Society to provide expertise to the Board + and aid in continuity. +] + +=== Terms of Office +#quote(attribution: [ Tristan Potter, Winter 2018 ])[ + As an example, at-large directors appointed in the Winter term will start + their term on May 1, and will serve until April 30th of the following year. +] + +=== Duties and Powers +#quote(attribution: [ Tristan Potter, Winter 2018 ])[ + This next clause was present in the section on Council, and it makes sense to + include it here as well. These bodies are effectively all equivalent and + accountable to each other. +] + +=== Notice +#quote(attribution: [ Tristan Potter, Winter 2018 ])[ + Board meetings happen less frequently than Council meetings, and can have + significant impact on staff, the financial position of the organization, and + the ability of members to access services. Directors should have enough notice + to read and collect their thoughts on any materials to be discussed. +] + +== Council +=== Software Engineering Representatives +#quote(attribution: [ Tristan Potter, Winter 2018 ])[ + Seats are awarded to lower year classes first in order to create more + opportunities for younger students to get involved. Younger students also can + create more change in the society, and present new ideas. Finally, Software + Engineering has no first-year representatives, so it is important to ensure + that this demographic has representation on Council. +] + +== Officers +=== Incapacitation +#quote(attribution: [ Tristan Potter, Winter 2018 ])[ + The prevalence of Council as a deciding body on the incapacitation of + Executive Officers was done on purpose. Council should have significant power + to declare executives as incapacitated if they are no longer serving students + adequately, even if they may be serving the corporate interest of the Society. + The Dean's Office is a neutral enough third party who can hear the case and + determine an outcome. + + Appointees then come from Council or the Board of Directors should be from the + recommendation supplied by the Executive +] + +== Elections +#quote(attribution: [ Tristan Potter, Winter 2018 ])[ + This section is fine to understand, but all sections relating to a specific + position should be updated to be with those positions. As well, this section + is currently out of date with resolutions of past General Meetings. +] + +#line(length: 100%, stroke: (dash: "dashed")) + +#quote(attribution: [ Andy Chang, Spring 2026 Chair ])[ + wait what do you mean out of date with resolutions of past GMs +] \ No newline at end of file diff --git a/bylaws/parliamentary-authority.typ b/bylaws/parliamentary-authority.typ new file mode 100644 index 0000000..c877f6d --- /dev/null +++ b/bylaws/parliamentary-authority.typ @@ -0,0 +1,5 @@ +#counter(heading).update(3) += Parliamentary Authority +The Society shall use the most recent edition of _Robert's Rules of Order, Newly +Revised_ as its parliamentary authority, and it is binding on the Society where +not contradicted by this document or any other decision made with due authority. diff --git a/bylaws/referenda.typ b/bylaws/referenda.typ new file mode 100644 index 0000000..21c80e4 --- /dev/null +++ b/bylaws/referenda.typ @@ -0,0 +1,60 @@ +#counter(heading).update(10) += Referenda +== Initiation +From time to time, the Society may consult its voting members by the means of a +referendum. + +A referendum may be called by any of the following: ++ The President; ++ Council; ++ The Board of Directors; ++ A general meeting; or ++ Any one hundred fifty voting members of the Society, upon petition in writing. + +The decision or petition requisitioning a referendum must include the full and +exact text of the question. + +== Procedure +Conspicuous and copious notice of at least seventy-two hours shall be given to +all voting members of the Society of the referendum, including those not +currently studying full-time. + +The remainder of the referendum procedure shall be defined by decision of the +Society. + +== Resolution +The results of a referendum are fully binding on the Society until legally +overturned. For a period of eight years after a referendum, the referendum +cannot be overturned except by another referendum. After that, any decision of +the Society can overturn a referendum. + +The members of the Society shall be informed of the results of a referendum as +soon as possible and in a manner similar to the way in which the notice was +given. + +== Reconsideration +A referendum on substantially the same question as one held in the past four +years shall be deemed to be a reconsideration of the earlier referendum. +Notwithstanding the above, a reconsideration can be called on and only on the +petition in writing of at least as many voting members of the Society as voted +for the winning outcome of the earlier referendum. + +No reconsideration may be called within six months of the referendum it is to +reconsider without approval of Council by a two-thirds majority vote. No +reconsideration may be called within eighteen months of a prior reconsideration +of the same referendum. + +== Recall +A referendum may be called to remove a specific voting member and/or +member-elect from Council or the Board of Directors. Notwithstanding the above, +such a referendum can be called on and only on a petition in writing of at least +one hundred fifty voting members, in the case of a Director or Officer, or of at +least twenty five voting members in the appropriate constituency, in the case of +a Representative Council position. In the case of a person elected for multiple +positions, the petition requirements stand for each individual position. + +If such a referendum passes, then its sole effect is to remove the person from +their position and/or to cancel their election thereto. They are eligible to run +again in a by-election or any subsequent election. If re-elected after being +recalled, no further recall referendum may be called for that position without +approval of Council by a two-thirds majority vote. diff --git a/council-policies/c6_eng-play.typ b/council-policies/c6_eng-play.typ deleted file mode 100644 index 470991b..0000000 --- a/council-policies/c6_eng-play.typ +++ /dev/null @@ -1,14 +0,0 @@ -#counter(heading).update(5) -= EngPlay - -== Purpose -The Fall 2018 edition of "EngPlay" (the Play) graciously reminds students of the -unique bond that exists between the Math Faculty and Engineering Faculty. In the -spirit of inter-faculty unity, the Mathematics Society shall strive to provide -generous financial support to the Play. - -== Procedures -Each term, the Vice-President, Finance shall budget the sum of, rounded down to -the satisfaction of the Engineering Society, $pi$ dollars to sponsor the -production of the Play. The Mathematics Society Executives shall endeavour to -attend the Play every term. \ No newline at end of file diff --git a/council-policies/c7_faculty-representative-appointments.typ b/council-policies/c7_faculty-representative-appointments.typ deleted file mode 100644 index 862bebc..0000000 --- a/council-policies/c7_faculty-representative-appointments.typ +++ /dev/null @@ -1,9 +0,0 @@ -#counter(heading).update(6) -= Faculty Representative Appointments - -Often, faculty or departments of the University will ask MathSoc for -undergraduate student representatives to appoint to various committees and -councils. These representatives shall be chosen by the Vice-President, Academic, -in consultation with the relevant program representatives on MathSoc Council. -The term of these selected representatives shall be maximally three terms, -or until their resignation, as the Faculty permits. \ No newline at end of file diff --git a/council-policies/main.typ b/council-policies/main.typ deleted file mode 100644 index 4391814..0000000 --- a/council-policies/main.typ +++ /dev/null @@ -1,34 +0,0 @@ -#import "../template.typ": *; -#show: project.with( - title: "MathSoc", - authors: "The Mathematics Society", - header-footer-enable: 1, - header: [Council Policies], -) - -#import "../cover-page.typ": cover-page; -#cover-page(title: "Council Policies"); - -// Major Headers additionally come with a heading prefix -#show heading.where(level: 1): set heading( - numbering: (..nums) => [Policy #numbering("1.1", ..nums). #h(1em)], -) - -// TODO -#set text(fill: mathSocPink) -= Finance -= Clubs Policy -= Elections and Referenda Policy -= Honorary Lifetime Membership Committee -= Mathematics Instructor of the Year Committee - -#set text(fill: black) -#pagebreak() -#include "c6_eng-play.typ" -#include "c7_faculty-representative-appointments.typ" - -#set text(fill: mathSocPink) -#show heading.where(level: 1): set heading( - numbering: (..nums) => [Appendix #numbering("A.A", ..nums). #h(1em)], -) -#counter(heading).update(0) diff --git a/definitions.typ b/definitions.typ deleted file mode 100644 index 161406c..0000000 --- a/definitions.typ +++ /dev/null @@ -1,79 +0,0 @@ -= Definitions - -// In this and any other document of the Society, the following definitions shall hold unless otherwise -// specified: -// University -// The University of Waterloo -// Faculty -// The Faculty of Mathematics of the University -// Dean -// The Dean of the Faculty -// Society -// The Mathematics Society of the University of Waterloo -// Federation -// The Federation of Students, University of Waterloo — also known colloquially as Feds — now -// operating as the Waterloo Undergraduate Student Association (WUSA) -// Council -// The Council of the Society -// Board -// The Board of Directors of the Society -// Executive -// Any of the Executive Officers -// member -// Without further qualification, any social member of the Society -// academic year -// Such a period of time as defined by the Senate of the University -// 4 -// Bylaws The Mathematics Society -// term -// A period of time, approximately four months long, from the start of classes or of Orientation -// week in one term as defined by the Senate of the University, until the day before the start of -// next term -// Winter term -// The term extending roughly from January to April of any given year -// Spring term -// The term extending roughly from May to August of any given year. -// Fall term -// The term extending roughly from September to December of any given year -// student -// Any person registered as an undergraduate student at the University, including persons registered at another post-secondary institution for a joint program with the University -// math student -// Any student registered in the Faculty, including in a joint program with another faculty or -// institution -// first-year student -// Any student registered as being in their first year of study in the University, regardless of -// whether or not they are actually in their first year of study -// VPF -// The Vice-President, Finance -// VPO -// The Vice-President, Operations -// VPI -// The Vice-President, Internal -// VPA -// The Vice-President, Academic -// VPC -// The Vice-President, Communications -// decision of the Society -// A decision made by Council, a general meeting, a referendum, or any other body to which -// the power to make that decision was duly and legally delegated, or a document duly enacted -// by one of the above -// 3.1 Non-voting member -// With regards to any assembly within the Society, a non-voting member has all rights accorded to -// regular members except for the right to make motions and the right to vote. -// 5 -// Bylaws The Mathematics Society -// 3.2 Appointment of Designates -// Where someone is entitled to appoint a designate to serve a function under this document, such an -// appointment shall be made by written notice to the President or to the Speaker of Council, and -// notice of that appointment shall be given to Council. More than one person may be so designated, -// but no more than one person shall exercise the rights provided to a single person at any given -// time. - -#set terms( - separator: [#linebreak()], - hanging-indent: 3em, -) - -/ AA: A thing -/ BB: A 2nd thing -/ CCasdfasdfasdf: third thing. \ No newline at end of file diff --git a/executive-manual/main.typ b/executive-manual/main.typ deleted file mode 100644 index 84d7280..0000000 --- a/executive-manual/main.typ +++ /dev/null @@ -1,48 +0,0 @@ -#import "../template.typ": *; -#show: project.with( - title: "MathSoc", - authors: "The Mathematics Society", - header-footer-enable: 1, - header: [Executive Manual], -) - -#import "../cover-page.typ": cover-page; -#cover-page(title: "Executive Manual"); - -// Major Headers additionally come with a heading prefix -#show heading.where(level: 1): set heading( - numbering: (..nums) => [Directive #numbering("1.1", ..nums). #h(1em)], -) - -// TODO -#set text(fill: mathSocPink) -= President -== Volunteer Mandatory Training - -= Vice-President, Finance - -= Vice-President, Spaces -== Lounge and Hallway Bookings -== MathSoc Bulletin Board Policy - -= Vice-President, Events -== Math Graduation Committee - -= Vice-President, Academic - -= Vice-President, Communications -== Marketing Policy -== Electronic Communications - -= Vice-President, Resources -== Equipment Bookings -== Locker Distribution - -= Vice-President, Outreach -== Committee of First Year Affairs - -#show heading.where(level: 1): set heading( - numbering: (..nums) => [Appendix #numbering("A.A", ..nums). #h(1em)], -) -#counter(heading).update(0) -// = Rubric or Checklist of duties by executive? diff --git a/formatting.typ b/formatting.typ new file mode 100644 index 0000000..079ac4f --- /dev/null +++ b/formatting.typ @@ -0,0 +1 @@ +#let mathSocPink = rgb(198, 0, 120) diff --git a/template.typ b/template.typ index 0622a72..2ad6bbe 100644 --- a/template.typ +++ b/template.typ @@ -1,9 +1,11 @@ +#import "formatting.typ": mathSocPink + #let project( - title: "", - authors: "", - header-footer-enable: 1, - header: (), - body + title: "", + authors: "", + header-footer-enable: 1, + header: (), + body, ) = { set document( author: authors, @@ -14,7 +16,7 @@ set page( paper: "us-letter", margin: 1in, - + // Header enabled only after header-footer-enable pages header: context { if counter(page).get().at(0) > header-footer-enable [ @@ -39,11 +41,11 @@ ) #h(1fr) ] - } + }, ) // Headings are numbered and the title is spaced - show heading: set block(below: 1em) + show heading: set block(below: 1em, above: 2em) set heading( numbering: (..nums) => [#numbering("1.1", ..nums). #h(1em) ], ) @@ -54,7 +56,23 @@ size: 10pt, ) - body -} + // List and Numbered List settings + set list( + spacing: 1em, + indent: 1em + ) -#let mathSocPink = rgb(198, 0, 120) \ No newline at end of file + set enum( + spacing: 1em, + indent: 1em + ) + + // Definitions List settings + set terms( + separator: [#linebreak()], + hanging-indent: 3em, + spacing: 1.5em + ) + + body +} From 08a9855a3f78fb78b855782b64ab48bd31d311d4 Mon Sep 17 00:00:00 2001 From: "Andy Chang (Andoiii)" Date: Thu, 30 Jul 2026 00:46:23 -0400 Subject: [PATCH 2/4] assemble Toc --- bylaws/amendments.typ | 4 +-- bylaws/board.typ | 28 +++++++++--------- bylaws/collapse-and-dissolution.typ | 2 +- bylaws/council.typ | 39 +++++++++++++------------ bylaws/definitions.typ | 6 ++-- bylaws/elections.typ | 11 ++++--- bylaws/general-meetings.typ | 3 +- bylaws/main.typ | 17 +++++------ bylaws/membership.typ | 14 ++++----- bylaws/method-of-equal-proportions.typ | 2 +- bylaws/name.typ | 2 +- bylaws/object.typ | 2 +- bylaws/officers.typ | 35 +++++++++++----------- bylaws/original-annotations.typ | 3 +- bylaws/parliamentary-authority.typ | 2 +- bylaws/referenda.typ | 12 ++++---- table-of-contents.typ | 40 ++++++++++++++++++++++++++ 17 files changed, 130 insertions(+), 92 deletions(-) create mode 100644 table-of-contents.typ diff --git a/bylaws/amendments.typ b/bylaws/amendments.typ index 8109523..42db277 100644 --- a/bylaws/amendments.typ +++ b/bylaws/amendments.typ @@ -1,5 +1,5 @@ #counter(heading).update(12) -= Amendments += Amendments Amendments to this document may be made by a referendum or by either: + both a two-thirds majority vote of the Board of Directors and a two-thirds majority vote of Council, or @@ -16,7 +16,7 @@ Council and the Board of Directors of similar substance has any effect until confirmed at a general meeting. An amendment passed at a general meeting implicitly confirms similar amendments by Council and the Board of Directors. -== Contracts +== Contracts For the Society to enter into or assent to an amendment to a contract that binds it for a duration of more than one term, it must be explicitly approved by the Board of Directors. diff --git a/bylaws/board.typ b/bylaws/board.typ index d31d454..8b2b8aa 100644 --- a/bylaws/board.typ +++ b/bylaws/board.typ @@ -1,13 +1,13 @@ #counter(heading).update(5) -= Board of Directors += Board of Directors -== Purpose +== Purpose The Board of Directors shall be responsible for the corporate duties of the organization, including the management of the legal, financial, and human resource concerns of the organization as well as setting and reviewing high-level strategic plans. -== Composition +== Composition The Board of Directors is comprised of up to eighteen (18) voting members: + The six (6) executive officers, as defined in this document; + Two (2) representatives from Council, appointed by Council; @@ -36,7 +36,7 @@ replacement may be duly elected. In the event that one or more community representative seats become vacant, the Board of Directors will advertise and appoint a new member at the earliest convenience. -== Terms of Office +== Terms of Office At-large members of the Board of Directors shall hold office for one (1) year, commencing at the beginning of the academic term following the one in which they were elected. For greater clarity, the at-large director appointed in the Winter @@ -60,7 +60,7 @@ member will continue to serve until a replacement is found. Directors or Directors-elect can resign by written submission to the rest of the Board of Directors. -== Duties & Powers +== Duties & Powers The Board of Directors shall manage and have full power over the Societies affairs as required to ensure the long-term survival of the Society. The Board of Directors shall make or cause to be made for the Society, in its name, any @@ -89,7 +89,7 @@ Each Director shall have the right to view, upon request, any internal document or communication relating to the affairs of the Society, subject to any procedures the Board of Directors may establish in facilitating this process. -=== Limitations on Power +=== Limitations on Power The Board of Directors may not make any decision contrary to this document or a resolution passed at a general meeting or by a referendum, unless the limiting resolution would present a strong risk of imminent dissolution. @@ -98,14 +98,14 @@ A Director may not sign a cheque addressed to an organization of which they are a member unless the specific expenditure is explicitly authorized by the Board of Directors. -== Convocation +== Convocation Meetings of the Board of Directors may be called by any of the following; + The Chair of the Board of Directors; + The President; + Any three voting members of the Board of Directors, upon petition in writing; + The Dean or their designate. -== Notice +== Notice Notice of the meeting and location must be provided at least five (5) business days in advance of any meeting to every member of the Board of Directors unless that member explicitly waives their right to notice before the start of the @@ -122,7 +122,7 @@ official notice forum of the Board of Directors; if this is done, then any notice sent to that forum is considered to have been sent to every member of the Board of Directors, regardless of whether or not it was received by that member. -=== Special Meetings +=== Special Meetings A special or emergency meeting of the Board may be called for any sufficiently urgent purpose, by: + The Chair of the Board of Directors; @@ -137,7 +137,7 @@ including the exact text of any resolution to be voted on. No special meeting will be held to conduct business that may be postponed until a regular meeting. -== Eligibility Requirements +== Eligibility Requirements In order to serve as an at-large Director, the applicant must be a current voting member of the Society. @@ -148,15 +148,15 @@ majority vote of the Board of Directors. No member shall occupy more than one voting seat on the Board of Directors in the same term simultaneously. -== Quorum +== Quorum A majority, that is, more than half, of all voting members of the Board of Directors shall constitute a quorum. -== Sessions +== Sessions For greater certainty, each meeting as called in accordance with this document, plus its adjournments, constitute a single session of the Board of Directors. -== Duties of Directors +== Duties of Directors Directors must, in addition to what is otherwise set out in the by-laws, the policies, and the procedures of the Society: + Familiarize themselves with the by-laws, policies, procedures, and any active @@ -170,7 +170,7 @@ delinquent for two or more meetings in a given term, then that Director may be removed from that or any other at-large seat for the given term and following two terms by majority vote with notice. -== Remuneration of Directors +== Remuneration of Directors Directors shall not receive monetary remuneration, excluding discounts, for serving as such, though they may receive such remuneration for serving as officers or employees or in other capacities. diff --git a/bylaws/collapse-and-dissolution.typ b/bylaws/collapse-and-dissolution.typ index e8c953d..5b25720 100644 --- a/bylaws/collapse-and-dissolution.typ +++ b/bylaws/collapse-and-dissolution.typ @@ -1,5 +1,5 @@ #counter(heading).update(11) -= Collapse and Dissolution += Collapse and Dissolution The Society shall be deemed to be collapsed if, for a period of at least seven months, no quorate meeting of Council, the Board of Directors, or a general meeting is held. diff --git a/bylaws/council.typ b/bylaws/council.typ index 52dc7ca..0c84602 100644 --- a/bylaws/council.typ +++ b/bylaws/council.typ @@ -1,11 +1,12 @@ #counter(heading).update(6) -== Purpose += Council +== Purpose The purpose of Council is to represent the members of the Society through the general oversight of the Mathematics Society's Executive Officers, to determine member priorities with respect to the expenditure of dues, to set advocacy priorities, and to establish long-term goals and vision. -== Composition +== Composition The Society Council's is comprised of up to thirty-six voting members: + The Executive Officers, as defined in this document; and + Up to thirty Representatives, allocated as described below. @@ -26,7 +27,7 @@ Additionally, there are non-voting members of Council: If a person qualifies as both a voting and non-voting member of Council, then they are a voting member. -== Representative Allocation +== Representative Allocation Each Representative on Council shall represent a single constituency from the following, determined by reference to the Faculty's undergraduate calendar. For the purposes of determining if a student is in a program, minors and options are @@ -100,7 +101,7 @@ that term. All Councillors will be elected in accordance with the procedure outlined elsewhere in this document with the exception of the constituencies below. -=== Software Engineering Representatives +=== Software Engineering Representatives At the start of each term, the students in each on-stream Software Engineering class shall elect members of their class to serve as Software Engineering Representatives for the term, in accordance with the usual process of election @@ -113,18 +114,18 @@ In the event that there are more on-stream Software Engineering classes than Software Engineering seats on Council, the lower-year classes shall be given seats first. -=== First Year Representatives +=== First Year Representatives First Year Representatives shall be elected before October 15th of the same year. First Year Representatives shall be elected in accordance with the election procedures of the Society in all other aspects. -=== At Large Representatives +=== At Large Representatives At Large Representatives shall be elected during the by-election if seats for this constituency are available. -== Terms of Office +== Terms of Office Councillors other than First Year Representatives shall be elected for a term in office that ends in concert with the school term as defined elsewhere in this document. @@ -135,7 +136,7 @@ following their election. Councillors or Councillors-elect can resign by written submission to the rest of Council. -== Eligibility Requirements +== Eligibility Requirements In order to run for or serve as a Representative, a member must be in the constituency of their seat or show proof that they intend to register in their constituency in their term of office. @@ -150,7 +151,7 @@ one Representative seat in the same term, and a member in a Representative seat in a given term may run in a by-election for an Executive seat in that same term. -== Duties & Powers +== Duties & Powers Council is responsible to uphold the purposes of the Society and to ensure that the Society is not abused. It is responsible to hold the Executive and any other persons involved in Society affairs to account, and the Representatives are @@ -180,12 +181,12 @@ Council is a fully-constituted assembly in its own right, and does not report to general meetings, though it is accountable to them and to the members of the Society at large. -=== Limitations on Power +=== Limitations on Power Council may not make any decision contrary to this document or a resolution passed at a general meeting or by a referendum, unless the limiting resolution would present a strong risk of imminent dissolution. -== Duties of Councillors +== Duties of Councillors Councillors must, in addition to what is otherwise set out in the by-laws, the policies, and the procedures of the Society: + Maintain at least one public office hour per week and shall inform their @@ -204,7 +205,7 @@ delinquent for three or more meetings in a given term, then that Councillor may be removed from that or any other seat on Council for the given term and following two terms by majority vote with notice. -== Convocation +== Convocation Meetings of Council may be called by any of the following; + The President; + The Speaker of Council; @@ -216,7 +217,7 @@ Meetings of Council may be called by any of the following; During the period of classes in each term, Council shall meet no less than once every three weeks. -== Notice +== Notice Notice of the meeting time and location must be provided at least five (5) business days in advance of any meeting to every voting member of Council unless that member explicitly waives their right to notice before the start of the @@ -239,14 +240,14 @@ forum of Council; if this is done, then any notice sent to that forum is considered to have been sent to every voting member of Council regardless of whether or not it was received by that member. -== Quorum +== Quorum Two-fifths of all voting members of Council shall constitute a quorum. -== Sessions +== Sessions For greater certainty, each meeting as called in accordance with this document, plus its adjournments, constitute a single session of Council. -== Speaker & Secretary of Council +== Speaker & Secretary of Council The Speaker of Council and the Secretary of Council shall be appointed by Council. @@ -262,7 +263,7 @@ The term of a Speaker or Secretary of Council shall extend from appointment to the end of the current academic term. For greater certainty, the Speaker and/or Secretary of Council may resign or be replaced by Council at an earlier time. -=== Duties of the Speaker +=== Duties of the Speaker The Speaker has the following duties: + Serve as the presiding officer of Council; + Work with the Chair of the Board of Directors to interpret this and any other @@ -276,7 +277,7 @@ The Speaker has the following duties: meetings, and make a best effort to reschedule any Council meeting should its scheduled time overlap with a WUSA general meeting. -=== Duties of the Secretary +=== Duties of the Secretary The Secretary has the following duties: + Serve as the secretary of Council; + Record attendance of Council meetings, including when a member is more than @@ -286,7 +287,7 @@ The Secretary has the following duties: + Report to Council when a Councillor is failing to meet the requirements of office. -== Remuneration of Councillors +== Remuneration of Councillors Councillors shall not receive monetary remuneration, excluding discounts, for serving as such, though they may receive such remuneration for serving as officers or employees or in other capacities. diff --git a/bylaws/definitions.typ b/bylaws/definitions.typ index c58b382..c603a1a 100644 --- a/bylaws/definitions.typ +++ b/bylaws/definitions.typ @@ -1,5 +1,5 @@ #counter(heading).update(2) -= Definitions += Definitions In this and any other document of the Society, the following definitions shall hold unless otherwise specified: / University: The University of Waterloo @@ -40,12 +40,12 @@ hold unless otherwise specified: referendum, or any other body to which the power to make that decision was duly and legally delegated, or a document duly enacted by one of the above -== Non-Voting Member +== Non-Voting Member With regards to any assembly within the Society, a non-voting member has all rights accorded to regular members except for the right to make motions and the right to vote. -== Appointment of Designates +== Appointment of Designates Where someone is entitled to appoint a designate to serve a function under this document, such an appointment shall be made by written notice to the President or to the Speaker of Council, and notice of that appointment shall be given to diff --git a/bylaws/elections.typ b/bylaws/elections.typ index 5f10bbf..0fa8cb2 100644 --- a/bylaws/elections.typ +++ b/bylaws/elections.typ @@ -4,24 +4,24 @@ All aspects of election procedure not defined explicitly in this document may be set by a decision of the Society. -=== General Election +== General Election General elections shall be held each term for the subsequent term. Elections shall be conducted using a preferential ballot system. -=== By-elections +== By-elections In the event that one or more seats on Council or any of the elected executive positions become vacant during or before the first month of a term, a by-election shall be held for those seats. If no by-election is held by the start of that term, one shall be held as soon as possible after the term begins. -=== Elected Executive & Upper-Year Reps +== Elected Executive & Upper-Year Reps For the Executive Officers other than the Appointed Executives and the Representatives other than First Year and Software Engineering Representatives, general elections shall be held in each term for the subsequent term. Elections shall be conducted using a preferential ballot system. -=== Appointed Executives +== Appointed Executives The following executives shall be appointed for each term by the Board of Directors in the previous term: + the Vice-President, Finance; @@ -29,8 +29,7 @@ Directors in the previous term: + the Vice-President, Communications; and, + the Vice-President, Operations. - -=== Election to Multiple Positions +== Election to Multiple Positions If a member is elected to both an Executive and a Representative seat simultaneously, then they take the Executive seat and the votes cast in the Representative election are reevaluated with the member disqualified. If a diff --git a/bylaws/general-meetings.typ b/bylaws/general-meetings.typ index 104991c..6a4a947 100644 --- a/bylaws/general-meetings.typ +++ b/bylaws/general-meetings.typ @@ -14,8 +14,7 @@ start of the month in which a meeting is to be held, the Board of Directors has not made public the date of the meeting, then any member may call the meeting, the above notwithstanding. -== Notice & Agenda - +== Notice & Agenda Notice shall be delivered to the voting members of the society via their official university email no less than 10 business days before the meeting. diff --git a/bylaws/main.typ b/bylaws/main.typ index d33536a..7441e91 100644 --- a/bylaws/main.typ +++ b/bylaws/main.typ @@ -1,18 +1,18 @@ -#import "../template.typ": *; -#import "../formatting.typ": *; +#import "../template.typ": *; #import "../formatting.typ": *; #show: project.with( - title: "MathSoc", - authors: "The Mathematics Society", + title: "MathSoc", + authors: "The Mathematics Society", header-footer-enable: 1, header: [Bylaws], ) -#import "../cover-page.typ": cover-page; -#cover-page(title: "Bylaws"); +#import "../cover-page.typ": cover-page; #cover-page(title: "Bylaws"); + +#import "../table-of-contents.typ": table-of-contents; #table-of-contents(target-label: ) // Major Headers additionally come with a heading prefix #show heading.where(level: 1): set heading( - numbering: (..nums) => [Article #numbering("1.1", ..nums). #h(1em)], + numbering: (..nums) => [Article #numbering("1.1", ..nums). #h(1em) ], ) #include "name.typ" @@ -27,9 +27,10 @@ #include "general-meetings.typ" #include "referenda.typ" #include "collapse-and-dissolution.typ" +#include "amendments.typ" #show heading.where(level: 1): set heading( numbering: (..nums) => [Appendix #numbering("A.A", ..nums). #h(1em)], ) #include "method-of-equal-proportions.typ" -#include "original-annotations.typ" \ No newline at end of file +#include "original-annotations.typ" diff --git a/bylaws/membership.typ b/bylaws/membership.typ index b67c677..2f51fbd 100644 --- a/bylaws/membership.typ +++ b/bylaws/membership.typ @@ -1,6 +1,6 @@ #counter(heading).update(4) -= Membership -== Membership Fee += Membership +== Membership Fee The Society shall levy a membership fee to either be collected by the University as a portion of student fees, or paid directly to the Society. Some members are exempt from having to pay the membership fee, as defined elsewhere in this @@ -26,7 +26,7 @@ rights of persons who do not pay the membership fee, exempting their status as members, and to form procedures governing fee opt-outs or refunds, where applicable. -== Voting Membership +== Voting Membership The voting members of the society are the students who meet one or more of the following criteria: 1. A full-time or part-time math student in the current term who has paid the @@ -37,7 +37,7 @@ following criteria: part-time math student in the next term and is not currently engaged in academic study. -== Social Membership +== Social Membership The social members of the society are those students (undergraduate and graduate), staff, faculty, or alumni at the University who have paid the Society membership fee, as well as all full-time employees of the Society and all @@ -52,7 +52,7 @@ member in the previous term, and at least one of the following conditions hold: All MathSoc voting members are also social members. -== Honorary Lifetime Members +== Honorary Lifetime Members The Honorary Lifetime Members of the Society are those persons who have made exceptionally significant contributions to the Society or towards its goals. Honorary Lifetime Memberships may be conferred only by a three-quarters majority @@ -63,7 +63,7 @@ cannot be revoked. Honorary Lifetime Members cannot have obligations imposed on them due to their status; if they accept a position within the Society, however, they are still obligated to fulfill the duties of that position. -== Rights of Voting Members +== Rights of Voting Members Voting members have the exclusive right to participate in Society decision-making: 1. Vote at general meetings of the Society; @@ -75,7 +75,7 @@ decision-making: 5. Inspect the financial records of the Society and, at their own expense, request a professional audit. -== Rights of Social Members +== Rights of Social Members Social members have, except where described otherwise in this document, the right to participate fully in activities in the Society, although this does not mean that the Society cannot charge a fee for an event or that activities cannot diff --git a/bylaws/method-of-equal-proportions.typ b/bylaws/method-of-equal-proportions.typ index d2e4b32..59e1a69 100644 --- a/bylaws/method-of-equal-proportions.typ +++ b/bylaws/method-of-equal-proportions.typ @@ -1,5 +1,5 @@ #counter(heading).update(0) -= Method of Equal Proportions += Method of Equal Proportions To allocate the Representative seats on Council, first allocate to each constituency except the At Large Constituency, a single seat. Then, for each constituency, its priority is $P = sqrt(c/(n(n+1)))$, where $n$ is the number of diff --git a/bylaws/name.typ b/bylaws/name.typ index 208322a..07c4d26 100644 --- a/bylaws/name.typ +++ b/bylaws/name.typ @@ -1,7 +1,7 @@ #import "../formatting.typ": mathSocPink #counter(heading).update(0) -= Name += Name The full name of the Society shall be "#text(fill: mathSocPink)[The Mathematics Society of the University of Waterloo]"; its short name shall be "#text( fill: mathSocPink, diff --git a/bylaws/object.typ b/bylaws/object.typ index fdd9972..44cebba 100644 --- a/bylaws/object.typ +++ b/bylaws/object.typ @@ -1,5 +1,5 @@ #counter(heading).update(1) -= Object += Object The object of the Society shall be to: - Serve, represent, and promote undergraduate students in the Faculty of Mathematics at the University of Waterloo by providing services to students; diff --git a/bylaws/officers.typ b/bylaws/officers.typ index f863825..92b5409 100644 --- a/bylaws/officers.typ +++ b/bylaws/officers.typ @@ -1,6 +1,5 @@ #counter(heading).update(7) -= Officers - += Officers The officers of the Society shall be: + the President; + the Vice-President, Finance; @@ -22,7 +21,7 @@ No Officer shall approve funding to any organization in which they hold an executive or similar position, unless such funding has explicitly been approved by a decision of the Society. -== Executive Officers +== Executive Officers The Executive Officers of the Society shall be: + the President; + the Vice-President, Finance; @@ -34,7 +33,7 @@ The Executive Officers of the Society shall be: An Executive Officer may not be a chairperson or executive member of a club or other organization receiving or petitioning to receive funds from the Society. -=== Eligibility Requirements +=== Eligibility Requirements In order to serve as an Executive, a member must: + be eligible to sit on the Board of Directors; + be a math student; @@ -44,7 +43,7 @@ In order to serve as an Executive, a member must: All of the Executive Officers are expected to attend regular meetings with representatives of the Dean's office. -=== Incapacitation +=== Incapacitation In the event that an Executive Officer becomes unable to fulfill their duties, then three voting members of Council or the Board of Directors may, with the written approval of the Dean or their designate, declare that Executive Officer @@ -85,7 +84,7 @@ Officer, they resume their duties and powers. If their interim replacement was another Executive Officer, then that Executive Officer resumes their duties at the same time with no requirement of notice on their part. -=== Remuneration of Executives +=== Remuneration of Executives As a form of compensation, each Executive Officer may receive an honorarium for serving in a given academic term, provided that they have been in the role for the majority of the term, are still in their role on the last day of the term. @@ -99,13 +98,13 @@ two-thirds vote, provided that the meeting occurs before the payment is awarded. Debate on any such resolution will be held in confidential session, without the presence of the Executive Officer(s) in question. -== Executive Board +== Executive Board -=== Composition +=== Composition The Executive Board of the Society shall be composed of the Executive Officers with the Business Manager serving as a resource member. -=== Duties and Powers +=== Duties and Powers Each member of the Executive Board shall maintain at least three office hours per week or be regularly available to students. @@ -123,7 +122,7 @@ decision of the Society. The Executive Board is expected to send out regular communications to the membership of the Society. -== President +== President The President is the Chief Executive Officer of the Society, and shall: + Represent the Society at official functions and public occasions; + Work with external organizations on behalf of the Society; @@ -139,21 +138,21 @@ For greater certainty, the President need not seek election to external bodies in order to satisfy the requirement that they represent the Society and its members. -== Vice-President, Finance +== Vice-President, Finance The Vice-President, Finance is responsible for the financial affairs of the Society and shall: + Prepare a budget, an opening financial report, and a closing financial report for the Society for each term and present them to Council; and + Present up-to-date financial reports to termly general meetings. -== Vice-President, Operations +== Vice-President, Operations The Vice-President, Operations is responsible for the day-to-day operations of the Society and shall: + Oversee the services operated by the Society; + Oversee the Society Office; and, + Allocate and manage the use of any space allocated to the Society. -== Vice-President, Internal +== Vice-President, Internal The Vice-President, Internal is responsible for overseeing Society events and shall: + Serve as the final approver for all Society events, ensuring that all Society @@ -170,7 +169,7 @@ shall: their efforts; and, + Ensure that the spirit of Math does not leave the Society. -== Vice-President, Academic +== Vice-President, Academic The Vice-President, Academic is responsible for academic operations of the Society and shall: + Represent the Society and its members to the Faculty, to the University, and @@ -186,7 +185,7 @@ For greater certainty, the Vice-President, Academic need not seek election to external bodies in order to satisfy the requirement that they represent the Society and its members. -== Vice-President, Communications +== Vice-President, Communications The Vice-President, Communications is responsible for the Society's communications and shall: + Collaborate with the President for Society's official announcements and @@ -196,7 +195,7 @@ communications and shall: + Collaborate with the Vice-President, Operations on the information provided on the Society's website. -== Business Manager +== Business Manager The Business Manager is responsible for the day-to-day operations of the Society, and shall: + Manage the services operated by the Society; @@ -215,7 +214,7 @@ Society, and shall: + Assist in planning any term-scale initiatives; and, + Provide input and guidance during transition periods. -== Chair +== Chair The Chair of the Society must be a current or Past Director. The Chair has the following duties: @@ -233,7 +232,7 @@ The Chair has the following duties: In the event that there is no Chair, the President shall assume the duties and responsibilities of the Chair of the Society. -== Secretary +== Secretary The Secretary has the following duties: + Ensure a secretary is present at all meetings of Council, the Board of Directors, and general meetings; diff --git a/bylaws/original-annotations.typ b/bylaws/original-annotations.typ index 7e48792..c758dcb 100644 --- a/bylaws/original-annotations.typ +++ b/bylaws/original-annotations.typ @@ -1,6 +1,5 @@ #counter(heading).update(1) -= Original Annotations on the MathSoc's Bylaws - += Original Annotations on the MathSoc's Bylaws #set heading( numbering: none, ) diff --git a/bylaws/parliamentary-authority.typ b/bylaws/parliamentary-authority.typ index c877f6d..be8ddc7 100644 --- a/bylaws/parliamentary-authority.typ +++ b/bylaws/parliamentary-authority.typ @@ -1,5 +1,5 @@ #counter(heading).update(3) -= Parliamentary Authority += Parliamentary Authority The Society shall use the most recent edition of _Robert's Rules of Order, Newly Revised_ as its parliamentary authority, and it is binding on the Society where not contradicted by this document or any other decision made with due authority. diff --git a/bylaws/referenda.typ b/bylaws/referenda.typ index 21c80e4..a5d3628 100644 --- a/bylaws/referenda.typ +++ b/bylaws/referenda.typ @@ -1,6 +1,6 @@ #counter(heading).update(10) -= Referenda -== Initiation += Referenda +== Initiation From time to time, the Society may consult its voting members by the means of a referendum. @@ -14,7 +14,7 @@ A referendum may be called by any of the following: The decision or petition requisitioning a referendum must include the full and exact text of the question. -== Procedure +== Procedure Conspicuous and copious notice of at least seventy-two hours shall be given to all voting members of the Society of the referendum, including those not currently studying full-time. @@ -22,7 +22,7 @@ currently studying full-time. The remainder of the referendum procedure shall be defined by decision of the Society. -== Resolution +== Resolution The results of a referendum are fully binding on the Society until legally overturned. For a period of eight years after a referendum, the referendum cannot be overturned except by another referendum. After that, any decision of @@ -32,7 +32,7 @@ The members of the Society shall be informed of the results of a referendum as soon as possible and in a manner similar to the way in which the notice was given. -== Reconsideration +== Reconsideration A referendum on substantially the same question as one held in the past four years shall be deemed to be a reconsideration of the earlier referendum. Notwithstanding the above, a reconsideration can be called on and only on the @@ -44,7 +44,7 @@ reconsider without approval of Council by a two-thirds majority vote. No reconsideration may be called within eighteen months of a prior reconsideration of the same referendum. -== Recall +== Recall A referendum may be called to remove a specific voting member and/or member-elect from Council or the Board of Directors. Notwithstanding the above, such a referendum can be called on and only on a petition in writing of at least diff --git a/table-of-contents.typ b/table-of-contents.typ new file mode 100644 index 0000000..e296fe4 --- /dev/null +++ b/table-of-contents.typ @@ -0,0 +1,40 @@ +#let table-of-contents(target-label: heading) = { + // Bold Top-Level Section Headers and show no dots. + show outline.entry.where(level: 1): it => link( + it.element.location(), + it.indented( + strong[#it.prefix()], + strong[ + #it.body() + #box(width: 1fr, []) + #box(width: 1.5in)[#align(right)[#it.page()]] + ], + ), + ) + + // Moreover increase margin between top-level headers + show outline.entry.where(level: 1): set block(above: 1em, below: 1em) + + // Other headers are not bold, and get dotted lines + show outline + .entry + .where(level: 2) + .or(outline.entry.where(level: 3)): it => link( + it.element.location(), + it.indented( + it.prefix(), + [ + #it.body() + #box(width: 1fr, repeat([.], gap: 0.15em)) + #box(width: 1.5in)[#align(right)[#it.page()]] + ], + ), + ) + + outline( + indent: 2em, + target: target-label, + ) + + pagebreak() +} From 7d5ed267b8768f5a0fc87770bcf2e9e79303ea9f Mon Sep 17 00:00:00 2001 From: "Andy Chang (Andoiii)" Date: Thu, 30 Jul 2026 22:15:29 -0400 Subject: [PATCH 3/4] typo and fit it in 29 --- bylaws/original-annotations.typ | 5 ----- 1 file changed, 5 deletions(-) diff --git a/bylaws/original-annotations.typ b/bylaws/original-annotations.typ index c758dcb..0cd5d11 100644 --- a/bylaws/original-annotations.typ +++ b/bylaws/original-annotations.typ @@ -59,11 +59,6 @@ At time of writing, MathSoc is undeniably in a stage of crisis. Our elections have become uncompetitive and engagement has reached never before seen lows. Still, we do our best to adhere to our founding principles and object. - - Most recently we have been trying to push forwards a rewrite of most of our - constitutional documents. While the objectives and purpose of MathSoc remains - the same, unwavering as it always has, I hope that these changes one day wll - help MathSoc serve its purpose better than ever before. ] == Definitions From fb3ec6486b2076b9944d68aea14321811f1631ff Mon Sep 17 00:00:00 2001 From: "Andy Chang (Andoiii)" Date: Thu, 30 Jul 2026 22:15:53 -0400 Subject: [PATCH 4/4] fix headers --- bylaws/general-meetings.typ | 12 ++++++------ 1 file changed, 6 insertions(+), 6 deletions(-) diff --git a/bylaws/general-meetings.typ b/bylaws/general-meetings.typ index 6a4a947..8b05f22 100644 --- a/bylaws/general-meetings.typ +++ b/bylaws/general-meetings.typ @@ -1,6 +1,6 @@ #counter(heading).update(9) -= General Meetings -== Convocation += General Meetings +== Convocation General meetings of the Society may be called by any of the following: + The President; + Council; @@ -35,11 +35,11 @@ Prior to 5 business days to the meeting, items can be added to the agenda by + by the Board of Directors, + or by any twenty five voting members upon petition in writing. -== Members +== Members All voting members are entitled to participate at general meetings. All other members of the society are entitled to participate in a non-voting capacity. -== Proxies +== Proxies Each member is entitled to designate anyone as a proxy to participate in their place at a general meeting. No person may be proxy for more than one principal at the same meeting. Proxies shall be submitted in writing to the President at @@ -51,10 +51,10 @@ rights they may already have as a member. This may entitle them to two votes or double the usual speaking time. A proxy shall use the rights conferred in this fashion as directed by the principal. -== Quorum +== Quorum 25 votes, counting proxies, constitute a quorum. -== Powers +== Powers A general meeting has full power over the Society and its affairs, except as limited by this document or by a decision made by referendum or at a general meeting.