diff --git a/board-procedures/main.typ b/board-procedures/main.typ deleted file mode 100644 index b52c922..0000000 --- a/board-procedures/main.typ +++ /dev/null @@ -1,37 +0,0 @@ -#import "../template.typ": *; -#show: project.with( - title: "MathSoc", - authors: "The Mathematics Society", - header-footer-enable: 1, - header: [Board Procedures], -) - -#import "../cover-page.typ": cover-page; -#cover-page(title: "Board Procedures"); - -// Major Headers additionally come with a heading prefix -#show heading.where(level: 1): set heading( - numbering: (..nums) => [Procedure #numbering("1.1", ..nums). #h(1em)], -) - -// TODO -#set text(fill: mathSocPink) -= Finance -= Capital Improvements Fund -= Executive Appointment Committee -= Executive Evaluation Committee -= Executive Incapacitation and Removal -= Executive Manual -= Key Distribution -= Student Placement and Club Expansion (SPACE) Committee -= Website Committee -= Non-Voting Resource Members -= Full and Part-time Permanent Staff -= Code of Conduct - -#show heading.where(level: 1): set heading( - numbering: (..nums) => [Appendix #numbering("A.A", ..nums). #h(1em)], -) -#counter(heading).update(0) -= Misconduct Reporting Document -= Executive Evaluation Criteria \ No newline at end of file diff --git a/bylaws/amendments.typ b/bylaws/amendments.typ new file mode 100644 index 0000000..42db277 --- /dev/null +++ b/bylaws/amendments.typ @@ -0,0 +1,28 @@ +#counter(heading).update(12) += Amendments +Amendments to this document may be made by a referendum or by either: ++ both a two-thirds majority vote of the Board of Directors and a two-thirds + majority vote of Council, or ++ by a two-thirds majority vote of a general meeting, with notice. + +If an amendment is made by Council and the Board of Directors, then it can take +effect immediately (or as specified in a proviso), but it shall be subject to +confirmation by a general meeting. A general meeting may reject or confirm the +amendment. + +If rejected or if not confirmed by the end of the subsequent regular termly +general meeting, then the amendment is reversed and no subsequent amendment by +Council and the Board of Directors of similar substance has any effect until +confirmed at a general meeting. An amendment passed at a general meeting +implicitly confirms similar amendments by Council and the Board of Directors. + +== Contracts +For the Society to enter into or assent to an amendment to a contract that binds +it for a duration of more than one term, it must be explicitly approved by the +Board of Directors. + +External agreements entered into by the Society must be compliant with this +document and any relevant decisions of the Society. Additionally, unless it +terminates sooner, the Society can enter into an agreement only if it contains a +clause requiring that it be reviewed by the parties to it no less often than +once every four years. diff --git a/bylaws/b1-name.typ b/bylaws/b1-name.typ deleted file mode 100644 index 31501b6..0000000 --- a/bylaws/b1-name.typ +++ /dev/null @@ -1,4 +0,0 @@ -#counter(heading).update(0) -= Name -The full name of the Society shall be "The Mathematics Society of the University -of Waterloo"; its short name shall be "MathSoc". diff --git a/bylaws/b2-object.typ b/bylaws/b2-object.typ deleted file mode 100644 index 707b5ae..0000000 --- a/bylaws/b2-object.typ +++ /dev/null @@ -1,11 +0,0 @@ -#counter(heading).update(1) -= Object -The object of the Society shall be to serve, represent, and promote -undergraduate students in the Faculty of Mathematics at the University of -Waterloo by providing services to students; encouraging and coordinating student -participation in athletic, cultural, social, academic, and recreational -activities; encouraging cooperation and communication between students; -increasing awareness of the Faculty and of mathematics in general to the outside -community; by representing students to the Faculty and to the University; -and by providing students with the means to help them accomplish their goals -both within and without the University. diff --git a/bylaws/board.typ b/bylaws/board.typ new file mode 100644 index 0000000..8b2b8aa --- /dev/null +++ b/bylaws/board.typ @@ -0,0 +1,176 @@ +#counter(heading).update(5) += Board of Directors + +== Purpose +The Board of Directors shall be responsible for the corporate duties of the +organization, including the management of the legal, financial, and human +resource concerns of the organization as well as setting and reviewing +high-level strategic plans. + +== Composition +The Board of Directors is comprised of up to eighteen (18) voting members: ++ The six (6) executive officers, as defined in this document; ++ Two (2) representatives from Council, appointed by Council; ++ Three (3) at-large representatives elected in the Fall term; ++ Two (2) at-large representatives elected in the Spring term; ++ Three (3) at-large representatives elected in the Winter term; and, ++ Two (2) community representatives, appointed by the Board of Directors. + +Additionally, the following shall serve as non-voting resource members: ++ The Speaker of Council; ++ The Secretary of Council; ++ The Business Manager, as defined in this document; ++ The President of the Federation of Students, or designate; and ++ The Dean of the Faculty, or designate; ++ Additional non-voting resource members as defined in Board Procedure 21. + +If a person qualifies as both a voting and non-voting member of the Board of +Directors, then they are a voting member. + +At-large Directors shall be elected at the termly general meeting for the seat +they are being appointed to. + +In the event that one or more at-large seats become vacant, the Board of +Directors may appoint a member to fill the vacancy until such a time as a +replacement may be duly elected. In the event that one or more community +representative seats become vacant, the Board of Directors will advertise and +appoint a new member at the earliest convenience. + +== Terms of Office +At-large members of the Board of Directors shall hold office for one (1) year, +commencing at the beginning of the academic term following the one in which they +were elected. For greater clarity, the at-large director appointed in the Winter +term shall start in May of that year, the at-large director appointed in the +Spring term will start in September of that year, and the at-large director +appointed in the Fall term shall start in January of the following year. + +Community members of the Board of Directors shall hold office for up to two (2) +years in one term, commencing and ending at a time defined by the Board of +Directors. + +The Councillor representative will serve until the end of the current academic +term, as defined in this document. + +For greater certainty, Directors may serve for an unlimited number of terms, +consecutive or otherwise. + +If a successor is not found prior to the end a Councillor's term of office, that +member will continue to serve until a replacement is found. + +Directors or Directors-elect can resign by written submission to the rest of the +Board of Directors. + +== Duties & Powers +The Board of Directors shall manage and have full power over the Societies +affairs as required to ensure the long-term survival of the Society. The Board +of Directors shall make or cause to be made for the Society, in its name, any +kind of contract which the Society may lawfully enter into and, save as +hereinafter provided, generally may exercise all such other powers and do all +such other acts and things as the Society is authorized to exercise and do. + +The Board of Directors is expressly further empowered to: ++ Approve the budgets of the organization; ++ Review the finances of the organization, including the annual audit; ++ Oversee the Executive and all other Officers of the organization in the + execution of their duties; ++ Oversee the strategic direction of the organization; ++ Determine the dates of termly General Meetings; ++ Establish the staff structure and the human resources procedures of the + organization; ++ Establish such committees and procedures as are necessary for the effective + execution of its duties; and ++ Determine the signing authorities of the Society. + +The Board of Directors is a fully-constituted assembly in its own right, and +does not report to general meetings, though it is accountable to them and to the +members of the Society at large. + +Each Director shall have the right to view, upon request, any internal document +or communication relating to the affairs of the Society, subject to any +procedures the Board of Directors may establish in facilitating this process. + +=== Limitations on Power +The Board of Directors may not make any decision contrary to this document or a +resolution passed at a general meeting or by a referendum, unless the limiting +resolution would present a strong risk of imminent dissolution. + +A Director may not sign a cheque addressed to an organization of which they are +a member unless the specific expenditure is explicitly authorized by the Board +of Directors. + +== Convocation +Meetings of the Board of Directors may be called by any of the following; ++ The Chair of the Board of Directors; ++ The President; ++ Any three voting members of the Board of Directors, upon petition in writing; ++ The Dean or their designate. + +== Notice +Notice of the meeting and location must be provided at least five (5) business +days in advance of any meeting to every member of the Board of Directors unless +that member explicitly waives their right to notice before the start of the +meeting. + +The full agenda, including a full description of the intended motions, such as +the text of proposed amendments or agreements, must be provided, no less than 72 +hours before the meeting, but motions may be amended before or after they are +moved as long as the changes remain within the scope of the motion for which +notice was given. + +The Board of Directors may designate a mailing list or similar forum to be the +official notice forum of the Board of Directors; if this is done, then any +notice sent to that forum is considered to have been sent to every member of the +Board of Directors, regardless of whether or not it was received by that member. + +=== Special Meetings +A special or emergency meeting of the Board may be called for any sufficiently +urgent purpose, by: ++ The Chair of the Board of Directors; ++ Any one (1) Executive Officer; ++ Any three (3) members of the Board; or, ++ A resolution of the Board. + +Notice for emergency meetings must be given to all members no less than one (1) +day in advance, and shall include all items of business to be transacted, +including the exact text of any resolution to be voted on. + +No special meeting will be held to conduct business that may be postponed until +a regular meeting. + +== Eligibility Requirements +In order to serve as an at-large Director, the applicant must be a current +voting member of the Society. + +If a Director or Director-elect fails to meet these requirements, then they do +not lose their seat automatically, but may be removed from their seat by a +majority vote of the Board of Directors. + +No member shall occupy more than one voting seat on the Board of Directors in +the same term simultaneously. + +== Quorum +A majority, that is, more than half, of all voting members of the Board of +Directors shall constitute a quorum. + +== Sessions +For greater certainty, each meeting as called in accordance with this document, +plus its adjournments, constitute a single session of the Board of Directors. + +== Duties of Directors +Directors must, in addition to what is otherwise set out in the by-laws, the +policies, and the procedures of the Society: ++ Familiarize themselves with the by-laws, policies, procedures, and any active + agreements of the Society; ++ Attend all Board meetings, as able; ++ Actively participate in decisions and strategy development. + +If a Director misses or is more than one half-hour late for a meeting, that +Director shall be deemed delinquent for that meeting. If a Director is +delinquent for two or more meetings in a given term, then that Director may be +removed from that or any other at-large seat for the given term and following +two terms by majority vote with notice. + +== Remuneration of Directors +Directors shall not receive monetary remuneration, excluding discounts, for +serving as such, though they may receive such remuneration for serving as +officers or employees or in other capacities. diff --git a/bylaws/collapse-and-dissolution.typ b/bylaws/collapse-and-dissolution.typ new file mode 100644 index 0000000..5b25720 --- /dev/null +++ b/bylaws/collapse-and-dissolution.typ @@ -0,0 +1,18 @@ +#counter(heading).update(11) += Collapse and Dissolution +The Society shall be deemed to be collapsed if, for a period of at least seven +months, no quorate meeting of Council, the Board of Directors, or a general +meeting is held. + +In the event of a collapse, then notwithstanding the rest of this document, any +voting member may call a general meeting, and this meeting has the power to +appoint persons directly to the Board of Directors, the Executive Board, and to +Council for the current term. It can remove people from their office but it +cannot appoint someone to an office for which they are not eligible. + +If no quorate meeting of Council, the Board of Directors, or a general meeting +is held for fourteen months, the Society shall dissolve. Otherwise, the Society +can dissolve only by referendum. In the event that the Society dissolves, all of +its assets shall go to the Federation, to be used for the establishment of a new +society for students of the Faculty or to otherwise benefit the students of the +Faculty. diff --git a/bylaws/council.typ b/bylaws/council.typ new file mode 100644 index 0000000..0c84602 --- /dev/null +++ b/bylaws/council.typ @@ -0,0 +1,293 @@ +#counter(heading).update(6) += Council +== Purpose +The purpose of Council is to represent the members of the Society through the +general oversight of the Mathematics Society's Executive Officers, to determine +member priorities with respect to the expenditure of dues, to set advocacy +priorities, and to establish long-term goals and vision. + +== Composition +The Society Council's is comprised of up to thirty-six voting members: ++ The Executive Officers, as defined in this document; and ++ Up to thirty Representatives, allocated as described below. + +Additionally, there are non-voting members of Council: ++ The Officers of the Mathematics Society, as defined elsewhere in this + document; ++ The Secretary of Council; ++ The chairs of any committees or boards established by the Society or by + Council; ++ Any volunteers or executive assistants appointed by decision of the Society; ++ The editors of math#strong[NEWS]; ++ The undergraduate student Senators representing the Faculty and undergraduates + at-large; ++ The Dean of the Faculty, or designate; ++ The President of a club under the aegis of MathSoc. + +If a person qualifies as both a voting and non-voting member of Council, then +they are a voting member. + +== Representative Allocation +Each Representative on Council shall represent a single constituency from the +following, determined by reference to the Faculty's undergraduate calendar. For +the purposes of determining if a student is in a program, minors and options are +not counted unless explicitly mentioned. A student may be counted in more than +one constituency. Notwithstanding anything else in this section, in Fall and +Winter terms, if a student is counted in the First Year constituency, then they +are counted in no other constituency. In Spring terms, if a student would be +counted in the First Year constituency then they are instead counted only in the +At-large constituency. + +When multiple elections are held simultaneously, a voter in multiple +constituencies may cast a vote for Representatives for any of their +constituencies in any election. + +The constituencies are: ++ First Year, consisting of all math students registered as first-year with the + University, except for those in the Software Engineering program; ++ Actuarial Science, consisting of all math students in Actuarial Science or + Mathematical Finance programs; ++ Statistics, consisting of all math students in Statistics programs; ++ Pure Mathematics, Applied Mathematics, and Combinatorics and Optimization, + consisting of all math students in Pure Mathematics, Applied Mathematics, + Combinatorics and Optimization, Mathematical Finance, or Computational + Mathematics programs; ++ Computer Science, consisting of all math students in programs offered by the + David R. Cheriton School of Computer Science, as well as all students in + Computational Mathematics programs; ++ Business, consisting of all math students in Mathematics/Business programs, as + well as all students in the Business Administration and Computer Science + Double Degree program; ++ Computing and Financial Management, consisting of all math students in the + Computing and Financial Management program; ++ Software Engineering, consisting of all math students in the Software + Engineering program; ++ Teaching, consisting of all math students in the Mathematics/Teaching program; + and ++ Mathematical Studies and Other, consisting of all math students in + Mathematical Studies programs and all math students not counted in one of the + other constituencies. ++ At Large, consisting of all math students. + +At the beginning of each Fall term, the Board of Directors shall obtain +enrollment numbers from the University and determine the allocation of the +thirty Representative seats to constituencies. First, they will calculate the +allocation of the seats by using the method of equal proportions described in +the appendix (hereinafter referred to as the "unadjusted allocation"). If using +this allocation would result in the number of First Year seats being reduced +from the previous allocation, a new allocation (the "adjusted allocation") will +be calculated by leaving the number of First Year seats unchanged from the +previous allocation and allocating the remaining seats to constituencies using +the method of equal proportions. If the adjusted allocation is calculated, it +will be used for the Winter term. Otherwise, the Winter term allocation will be +the unadjusted allocation. The unadjusted allocation will always be used for the +Spring and Fall term. + +The results of the allocations shall be presented for information at the Fall +General Meeting. + +The allocations determined will be used in the subsequent General Election and +future by-elections, as needed, to elect the student representatives on Council. +For each constituency which is voted for in the General Election, if after the +General Election no seats are elected in that constituency all but one seat will +be added to the At Large allocation for that term. Otherwise, for each +constituency which is voted for in the General Election all remaining seats will +be added to the At Large allocation for that term. For greater certainty, no At +Large Representative is elected during the General Election in Fall and Winter +terms. In Spring terms the seats allocated to the First Year constituency shall +be instead allocated to the At Large constituency for the General Election of +that term. + +All Councillors will be elected in accordance with the procedure outlined +elsewhere in this document with the exception of the constituencies below. + +=== Software Engineering Representatives +At the start of each term, the students in each on-stream Software Engineering +class shall elect members of their class to serve as Software Engineering +Representatives for the term, in accordance with the usual process of election +of class representatives in the Faculty of Engineering. The available seats +shall be divided evenly between the classes to elect, with any extra seats going +first to lower-year classes. In the Spring term, seats shall be allocated as if +there is a first-year class, but the first-year seats shall remain vacant. + +In the event that there are more on-stream Software Engineering classes than +Software Engineering seats on Council, the lower-year classes shall be given +seats first. + +=== First Year Representatives +First Year Representatives shall be elected before October 15th of the same +year. + +First Year Representatives shall be elected in accordance with the election +procedures of the Society in all other aspects. + +=== At Large Representatives +At Large Representatives shall be elected during the by-election if seats for +this constituency are available. + +== Terms of Office +Councillors other than First Year Representatives shall be elected for a term in +office that ends in concert with the school term as defined elsewhere in this +document. + +First Year Representatives shall be elected until the end of the Winter term +following their election. + +Councillors or Councillors-elect can resign by written submission to the rest of +Council. + +== Eligibility Requirements +In order to run for or serve as a Representative, a member must be in the +constituency of their seat or show proof that they intend to register in their +constituency in their term of office. + +If a Councillor or Councillor-elect fails to meet these requirements, then they +do not lose their seat automatically, but may be removed from their seat by a +majority vote of Council. + +No member shall occupy more than one voting seat on Council in the same term +simultaneously, but a member may run simultaneously for one Executive seat and +one Representative seat in the same term, and a member in a Representative seat +in a given term may run in a by-election for an Executive seat in that same +term. + +== Duties & Powers +Council is responsible to uphold the purposes of the Society and to ensure that +the Society is not abused. It is responsible to hold the Executive and any other +persons involved in Society affairs to account, and the Representatives are +responsible for voicing the concerns and issues of their constituents and, +indeed, to represent them. + +Council has full power to determine student priorities regarding the general +expenditure of members' dues, to establish student perspective on all matters in +relation to post-secondary education, and to set the Policies of the Society. + +Without restricting the generality of the above, Council is expressly empowered +to: ++ Receive regular reports from, and provide regular feedback to the Executives; ++ Prepare the termly budget, in so far as the budget pertains to the expenditure + of members' dues, and exempting those portions of the budget restricted by the + Board of Directors; ++ Establish procedures regarding the formation, administration, discipline, and + disbandment of all Society Clubs and Services; ++ Delegate representatives to serve on bodies outside the University; ++ Establish joint committees and councils with the University; ++ Establish such committees and procedures as required for the conduct of its + business, including those that define elections and referenda processes; and, ++ Make recommendations to the Board of Directors on any matter pertaining to the + affairs of the Society. + +Council is a fully-constituted assembly in its own right, and does not report to +general meetings, though it is accountable to them and to the members of the +Society at large. + +=== Limitations on Power +Council may not make any decision contrary to this document or a resolution +passed at a general meeting or by a referendum, unless the limiting resolution +would present a strong risk of imminent dissolution. + +== Duties of Councillors +Councillors must, in addition to what is otherwise set out in the by-laws, the +policies, and the procedures of the Society: ++ Maintain at least one public office hour per week and shall inform their + constituents of when they are available; ++ Attend Council meetings regularly; ++ Attend all general meetings; ++ Actively engage and consult with students regarding the undergraduate math + student experience; ++ Report on any relevant updates and activities within their constituency; and, ++ Report on consultation efforts with their constituents, and the results + thereof. + +If a Councillor misses or is more than one half-hour late for a meeting, that +Councillor shall be deemed delinquent for that meeting. If a Councillor is +delinquent for three or more meetings in a given term, then that Councillor may +be removed from that or any other seat on Council for the given term and +following two terms by majority vote with notice. + +== Convocation +Meetings of Council may be called by any of the following; ++ The President; ++ The Speaker of Council; ++ The Board of Directors; ++ Any three voting members of Council, upon petition in writing; ++ Any twenty-five voting members of the Society, upon petition in writing; or ++ The Dean or their designate. + +During the period of classes in each term, Council shall meet no less than once +every three weeks. + +== Notice +Notice of the meeting time and location must be provided at least five (5) +business days in advance of any meeting to every voting member of Council unless +that member explicitly waives their right to notice before the start of the +meeting. + +Where notice is required of a motion, notice of that motion must be provided at +least seven days in advance of the meeting at which the motion is to be +considered to every voting member of Council unless that member explicitly +waives their right to notice before the start of the meeting at which the motion +is moved. + +The full agenda, including a full description of the intended motion, such as +the text of a proposed amendment or agreement, must be provided no less than 72 +hours before the meeting, but the motion may be amended before or after it is +moved as long as the changes remain within the scope of the motion for which +notice was given. + +Council may designate a mailing list or similar forum to be the official notice +forum of Council; if this is done, then any notice sent to that forum is +considered to have been sent to every voting member of Council regardless of +whether or not it was received by that member. + +== Quorum +Two-fifths of all voting members of Council shall constitute a quorum. + +== Sessions +For greater certainty, each meeting as called in accordance with this document, +plus its adjournments, constitute a single session of Council. + +== Speaker & Secretary of Council +The Speaker of Council and the Secretary of Council shall be appointed by +Council. + +At any time when there is no Speaker, the President shall have the powers and +duties of the Speaker, as appropriate. At any time when there is no Secretary, +the Secretary of the Society, or designate, shall have the powers and duties of +the Secretary, as appropriate. + +If there is no Speaker and/or no Secretary present, than Council may not proceed +to any other business until a Speaker and/or a Secretary is appointed. + +The term of a Speaker or Secretary of Council shall extend from appointment to +the end of the current academic term. For greater certainty, the Speaker and/or +Secretary of Council may resign or be replaced by Council at an earlier time. + +=== Duties of the Speaker +The Speaker has the following duties: ++ Serve as the presiding officer of Council; ++ Work with the Chair of the Board of Directors to interpret this and any other + governing documents of the Society, subject to appeal to Council, the Board of + Directors, or a general meeting; ++ Arrange for and advertise meetings of Council; ++ Ensure that all Council members have access to the official notice forum, if + any; ++ Ensure that Council meetings are called regularly; and ++ Ensure that WUSA general meetings do not occur at the same time as Council + meetings, and make a best effort to reschedule any Council meeting should its + scheduled time overlap with a WUSA general meeting. + +=== Duties of the Secretary +The Secretary has the following duties: ++ Serve as the secretary of Council; ++ Record attendance of Council meetings, including when a member is more than + one half-hour late for a meeting and if they sent notice of their absence; ++ Distribute minutes of each Council or General meeting in a timely manner after + that meeting; ++ Report to Council when a Councillor is failing to meet the requirements of + office. + +== Remuneration of Councillors +Councillors shall not receive monetary remuneration, excluding discounts, for +serving as such, though they may receive such remuneration for serving as +officers or employees or in other capacities. diff --git a/bylaws/definitions.typ b/bylaws/definitions.typ new file mode 100644 index 0000000..c603a1a --- /dev/null +++ b/bylaws/definitions.typ @@ -0,0 +1,53 @@ +#counter(heading).update(2) += Definitions +In this and any other document of the Society, the following definitions shall +hold unless otherwise specified: +/ University: The University of Waterloo +/ Faculty: The Faculty of Mathematics of the University +/ Dean: The Dean of the Faculty +/ Society: The Mathematics Society of the University of Waterloo +/ Federation: The Federation of Students, University of Waterloo #sym.dash.em + also known colloquially as Feds #sym.dash.em now operating as the Waterloo + Undergraduate Student Association (WUSA) +/ Council: The Council of the Society +/ Board: The Board of Directors of the Society +/ Executive: Any of the Executive Officers +/ Member: Without further qualification, any social member of the Society +/ Academic Year: Such a period of time as defined by the Senate of the + University +/ Term: A period of time, approximately four months long, from the start of + classes or of Orientation week in one term as defined by the Senate of the + University, until the day before the start of next term +/ Winter Term: The term extending roughly from January to April of any given + year +/ Spring Term: The term extending roughly from May to August of any given year. +/ Fall Term: The term extending roughly from September to December of any given + year +/ Student: Any person registered as an undergraduate student at the University, + including persons registered at another post-secondary institution for a joint + program with the University +/ Math Student: Any student registered in the Faculty, including in a joint + program with another faculty or institution +/ First-Year Student: Any student registered as being in their first year of + study in the University, regardless of whether or not they are actually in + their first year of study +/ VPF: The Vice-President, Finance +/ VPO: The Vice-President, Operations +/ VPI: The Vice-President, Internal +/ VPA: The Vice-President, Academic +/ VPC: The Vice-President, Communications +/ Decision of the Society: A decision made by Council, a general meeting, a + referendum, or any other body to which the power to make that decision was + duly and legally delegated, or a document duly enacted by one of the above + +== Non-Voting Member +With regards to any assembly within the Society, a non-voting member has all +rights accorded to regular members except for the right to make motions and the +right to vote. + +== Appointment of Designates +Where someone is entitled to appoint a designate to serve a function under this +document, such an appointment shall be made by written notice to the President +or to the Speaker of Council, and notice of that appointment shall be given to +Council. More than one person may be so designated, but no more than one person +shall exercise the rights provided to a single person at any given time. diff --git a/bylaws/elections.typ b/bylaws/elections.typ new file mode 100644 index 0000000..0fa8cb2 --- /dev/null +++ b/bylaws/elections.typ @@ -0,0 +1,37 @@ +#counter(heading).update(8) += Elections + +All aspects of election procedure not defined explicitly in this document may be +set by a decision of the Society. + +== General Election +General elections shall be held each term for the subsequent term. + +Elections shall be conducted using a preferential ballot system. + +== By-elections +In the event that one or more seats on Council or any of the elected executive +positions become vacant during or before the first month of a term, a +by-election shall be held for those seats. If no by-election is held by the +start of that term, one shall be held as soon as possible after the term begins. + +== Elected Executive & Upper-Year Reps +For the Executive Officers other than the Appointed Executives and the +Representatives other than First Year and Software Engineering Representatives, +general elections shall be held in each term for the subsequent term. Elections +shall be conducted using a preferential ballot system. + +== Appointed Executives +The following executives shall be appointed for each term by the Board of +Directors in the previous term: ++ the Vice-President, Finance; ++ the Vice-President, Internal; ++ the Vice-President, Communications; and, ++ the Vice-President, Operations. + +== Election to Multiple Positions +If a member is elected to both an Executive and a Representative seat +simultaneously, then they take the Executive seat and the votes cast in the +Representative election are reevaluated with the member disqualified. If a +Representative is elected to an Executive seat, then they lose their +Representative seat. diff --git a/bylaws/general-meetings.typ b/bylaws/general-meetings.typ new file mode 100644 index 0000000..8b05f22 --- /dev/null +++ b/bylaws/general-meetings.typ @@ -0,0 +1,63 @@ +#counter(heading).update(9) += General Meetings +== Convocation +General meetings of the Society may be called by any of the following: ++ The President; ++ Council; ++ The Board of Directors; ++ The Chair of the Society; ++ A general meeting; or ++ Any one hundred voting members, upon petition in writing; + +A general meeting shall be held in the third month of each term. If, by the +start of the month in which a meeting is to be held, the Board of Directors has +not made public the date of the meeting, then any member may call the meeting, +the above notwithstanding. + +== Notice & Agenda +Notice shall be delivered to the voting members of the society via their +official university email no less than 10 business days before the meeting. + +The complete agenda, including the full text of any motions for which notice +shall be required, shall be delivered to the voting members of the society via +their official university email no less than 5 business days before the meeting. + +Posters detailing the time, place, and tentative agenda shall be posted in +physical and visible locations within the Faculty buildings (currently DC, MC, +M3) no less than 5 business days before the meeting. + +The society should endeavour to publish notice of a meeting in the appropriate +student publications. + +Prior to 5 business days to the meeting, items can be added to the agenda by ++ the President, ++ by Council, ++ by the Board of Directors, ++ or by any twenty five voting members upon petition in writing. + +== Members +All voting members are entitled to participate at general meetings. All other +members of the society are entitled to participate in a non-voting capacity. + +== Proxies +Each member is entitled to designate anyone as a proxy to participate in their +place at a general meeting. No person may be proxy for more than one principal +at the same meeting. Proxies shall be submitted in writing to the President at +least 24 hours prior to the start of the meeting. + +The principal's rights as a member, voting or non-voting as the case may be, are +transferred to the proxy and the proxy possesses them independently of any +rights they may already have as a member. This may entitle them to two votes or +double the usual speaking time. A proxy shall use the rights conferred in this +fashion as directed by the principal. + +== Quorum +25 votes, counting proxies, constitute a quorum. + +== Powers +A general meeting has full power over the Society and its affairs, except as +limited by this document or by a decision made by referendum or at a general +meeting. + +For greater certainty, a general meeting can exercise any power that Council can +exercise, including powers related to Council's internal affairs. diff --git a/bylaws/main.typ b/bylaws/main.typ index 21ba1a7..7441e91 100644 --- a/bylaws/main.typ +++ b/bylaws/main.typ @@ -1,38 +1,36 @@ -#import "../template.typ": *; +#import "../template.typ": *; #import "../formatting.typ": *; #show: project.with( - title: "MathSoc", - authors: "The Mathematics Society", + title: "MathSoc", + authors: "The Mathematics Society", header-footer-enable: 1, header: [Bylaws], ) -#import "../cover-page.typ": cover-page; -#cover-page(title: "Bylaws"); +#import "../cover-page.typ": cover-page; #cover-page(title: "Bylaws"); + +#import "../table-of-contents.typ": table-of-contents; #table-of-contents(target-label: ) // Major Headers additionally come with a heading prefix #show heading.where(level: 1): set heading( - numbering: (..nums) => [Article #numbering("1.1", ..nums). #h(1em)], + numbering: (..nums) => [Article #numbering("1.1", ..nums). #h(1em) ], ) -#include "b1-name.typ" -#include "b2-object.typ" - -// TODO -#set text(fill: mathSocPink) -= Definitions -= Parliamentary Authority -= Membership -= Board of Directors -= Council -= Officers -= Elections and Referenda -= General Meetings -= Conflict of Interest -= Collapse & Dissolution -= Amendments +#include "name.typ" +#include "object.typ" +#include "definitions.typ" +#include "parliamentary-authority.typ" +#include "membership.typ" +#include "board.typ" +#include "council.typ" +#include "officers.typ" +#include "elections.typ" +#include "general-meetings.typ" +#include "referenda.typ" +#include "collapse-and-dissolution.typ" +#include "amendments.typ" #show heading.where(level: 1): set heading( numbering: (..nums) => [Appendix #numbering("A.A", ..nums). #h(1em)], ) -#counter(heading).update(0) -= Method of Equal Proportions \ No newline at end of file +#include "method-of-equal-proportions.typ" +#include "original-annotations.typ" diff --git a/bylaws/membership.typ b/bylaws/membership.typ new file mode 100644 index 0000000..2f51fbd --- /dev/null +++ b/bylaws/membership.typ @@ -0,0 +1,88 @@ +#counter(heading).update(4) += Membership +== Membership Fee +The Society shall levy a membership fee to either be collected by the University +as a portion of student fees, or paid directly to the Society. Some members are +exempt from having to pay the membership fee, as defined elsewhere in this +document. + +The amount of the MathSoc Fee may be adjusted only through one of the following +two mechanisms: +1. Once per Fall term, by a resolution of the Board of Directors, specifying an + adjustment of a percentage equal to or less than the increase in the Consumer + Price Index for Canada in the previous calendar year according to Statistics + Canada. This increase is subject to ratification at the next General Meeting; + or +2. Modified or removed by a referendum, or by Council and ratified by a General + Meeting, held in accordance with these bylaws. + +If a student has arranged fee payment to the satisfaction of the University and +the arranged fees include the fee for a given term, then that student is +considered to have paid the fee for that term, regardless of whether or not the +Society has received the funds. + +Council is expressly empowered to regulate through policy or procedure the +rights of persons who do not pay the membership fee, exempting their status as +members, and to form procedures governing fee opt-outs or refunds, where +applicable. + +== Voting Membership +The voting members of the society are the students who meet one or more of the +following criteria: +1. A full-time or part-time math student in the current term who has paid the + Society membership fee. +2. A math co-op student in the current term who was a voting member in the + previous term. +3. A voting member in the previous term who is slated to be a full-time or + part-time math student in the next term and is not currently engaged in + academic study. + +== Social Membership +The social members of the society are those students (undergraduate and +graduate), staff, faculty, or alumni at the University who have paid the Society +membership fee, as well as all full-time employees of the Society and all +Honorary Lifetime Members of the Society regardless of whether or not they have +paid the fee. + +A non-math undergraduate student is also a social member if they were a social +member in the previous term, and at least one of the following conditions hold: +1. They are a co-op student in the current term. +2. They are slated to be a full-time or part-time student in the upcoming term, + and are not currently engaged in academic study. + +All MathSoc voting members are also social members. + +== Honorary Lifetime Members +The Honorary Lifetime Members of the Society are those persons who have made +exceptionally significant contributions to the Society or towards its goals. +Honorary Lifetime Memberships may be conferred only by a three-quarters majority +vote, of a general meeting of the Society. + +Honorary Lifetime Memberships are valid for the lifetime of the Society and +cannot be revoked. Honorary Lifetime Members cannot have obligations imposed on +them due to their status; if they accept a position within the Society, however, +they are still obligated to fulfill the duties of that position. + +== Rights of Voting Members +Voting members have the exclusive right to participate in Society +decision-making: +1. Vote at general meetings of the Society; +2. Sign petitions of the Society; +3. Vote in an election to any position on Council or the Executive, or in a + referendum of the Society; +4. Nominate for, stand as candidate for, or a hold a position on Council, as an + Executive Officer, or on the Board of Directors; and +5. Inspect the financial records of the Society and, at their own expense, + request a professional audit. + +== Rights of Social Members +Social members have, except where described otherwise in this document, the +right to participate fully in activities in the Society, although this does not +mean that the Society cannot charge a fee for an event or that activities cannot +be limited to some subset of members, provided that all members are given fair +opportunity to be included. + +Social members, who are not necessarily voting members, shall additionally have +the right to participate in any general meeting of the Society as non-voting +members, and to view any governing documents or public correspondence of the +Society. diff --git a/bylaws/method-of-equal-proportions.typ b/bylaws/method-of-equal-proportions.typ new file mode 100644 index 0000000..59e1a69 --- /dev/null +++ b/bylaws/method-of-equal-proportions.typ @@ -0,0 +1,23 @@ +#counter(heading).update(0) += Method of Equal Proportions +To allocate the Representative seats on Council, first allocate to each +constituency except the At Large Constituency, a single seat. Then, for each +constituency, its priority is $P = sqrt(c/(n(n+1)))$, where $n$ is the number of +seats already allocated to that constituency, and $c$ is the number of +constituents in that constituency. + +Once the priorities have been calculated, the constituency with the highest +priority is allocated an additional seat, and its divisor and priority are +recalculated. This process is continued until all 30 seats have been allocated. +(If calculating the "adjusted allocation" as described in Bylaw 7.3, this +process is continued until all seats not held for the First Year constituency +have been allocated.) + +If multiple constituencies are tied for the highest priority, then they are all +allocated a seat simultaneously, unless that would bring the total number of +allocated seats above the maximum, in which case the tie will be broken in favor +of the constituents in the constituencies. If there is a further tie, then +previous terms' data shall be consulted in reverse chronological order until a +term is found in which there is no tie. In the exceptionally unlikely event that +the tie remains unbroken, it shall be broken in favor of the first constituency +listed in this document. diff --git a/bylaws/name.typ b/bylaws/name.typ new file mode 100644 index 0000000..07c4d26 --- /dev/null +++ b/bylaws/name.typ @@ -0,0 +1,8 @@ +#import "../formatting.typ": mathSocPink + +#counter(heading).update(0) += Name +The full name of the Society shall be "#text(fill: mathSocPink)[The Mathematics + Society of the University of Waterloo]"; its short name shall be "#text( + fill: mathSocPink, +)[MathSoc]". diff --git a/bylaws/object.typ b/bylaws/object.typ new file mode 100644 index 0000000..44cebba --- /dev/null +++ b/bylaws/object.typ @@ -0,0 +1,12 @@ +#counter(heading).update(1) += Object +The object of the Society shall be to: +- Serve, represent, and promote undergraduate students in the Faculty of + Mathematics at the University of Waterloo by providing services to students; +- Encourage and coordinate student participation in athletic, cultural, social, + academic, and recreational activities; +- Encourage cooperation and communication between students; +- Increase awareness of the Faculty and of mathematics in general to the outside + community by representing students to the Faculty and to the University; and +- Provide students with the means to help them accomplish their goals both + within and without the University. diff --git a/bylaws/officers.typ b/bylaws/officers.typ new file mode 100644 index 0000000..92b5409 --- /dev/null +++ b/bylaws/officers.typ @@ -0,0 +1,251 @@ +#counter(heading).update(7) += Officers +The officers of the Society shall be: ++ the President; ++ the Vice-President, Finance; ++ the Vice-President, Operations; ++ the Vice-President, Internal; ++ the Vice-President, Academic; ++ the Vice-President, Communications; ++ the Chair of the Society; ++ the Secretary of the Society; and, ++ the Business Manager. + +The Officers of the Society shall serve until the term of the appointee is +concluded, or until their successor is elected. + +Each Officer shall perform the duties assigned to them by the bylaws, by the +policy and procedures of the Society, and by the Board of Directors. + +No Officer shall approve funding to any organization in which they hold an +executive or similar position, unless such funding has explicitly been approved +by a decision of the Society. + +== Executive Officers +The Executive Officers of the Society shall be: ++ the President; ++ the Vice-President, Finance; ++ the Vice-President, Operations; ++ the Vice-President, Internal; ++ the Vice-President, Academic; and, ++ the Vice-President, Communications. + +An Executive Officer may not be a chairperson or executive member of a club or +other organization receiving or petitioning to receive funds from the Society. + +=== Eligibility Requirements +In order to serve as an Executive, a member must: ++ be eligible to sit on the Board of Directors; ++ be a math student; ++ have no other full-time non-academic commitments; and, ++ have completed at least two terms of academic study. + +All of the Executive Officers are expected to attend regular meetings with +representatives of the Dean's office. + +=== Incapacitation +In the event that an Executive Officer becomes unable to fulfill their duties, +then three voting members of Council or the Board of Directors may, with the +written approval of the Dean or their designate, declare that Executive Officer +to be incapacitated. An Executive Officer may also declare themselves to be +incapacitated by written submission to the Board of Directors and Council. + +If an Executive Officer, is declared incapacitated or ceases to hold their +position for any reason, a decision of the Society shall appoint an interim +replacement. + +If the position of President or Vice President, Academic becomes vacant, it is +necessary for Council to make the appointment. Council shall convene as soon as +is practicable to do so, and the remaining Executive Officers, if any, shall +recommend a potential appointee at that meeting. If no quorate meeting of +Council may occur within the term, the Board of Directors may appoint a member +to the vacant position. + +If the position of any other Executive Officer becomes vacant, it is necessary +for the Board of Directors to make the appointment. The Board of Directors shall +convene as soon as is practicable to do so, and the remaining Executive +Officers, if any, shall recommend a potential appointee at that meeting. + +If a voting member of Council or a Director is appointed as interim replacement +for an Executive Officer, then for the duration of the time that they serve as +interim replacement, their original powers and duties shall be suspended and, if +the replacement is themselves an Executive Officer, an interim replacement shall +be appointed for them and so on. For greater certainty, the duties and powers +referred to in this paragraph include those of being voting member of Council +and the Board of Directors, as is inherent in each of the Executive Officer +positions. + +An Executive Officer may resume their duties by providing written notice to +Council and the Board of Directors at least three days in advance. A notice by +an Executive Officer declaring themselves to be incapacitated for a fixed period +of time counts as notice for this purpose. At the date specified in the notice, +unless indicated otherwise by an intervening written notice from that Executive +Officer, they resume their duties and powers. If their interim replacement was +another Executive Officer, then that Executive Officer resumes their duties at +the same time with no requirement of notice on their part. + +=== Remuneration of Executives +As a form of compensation, each Executive Officer may receive an honorarium for +serving in a given academic term, provided that they have been in the role for +the majority of the term, are still in their role on the last day of the term. +This honorarium will be awarded through a single payment within two weeks of the +report on their performance being presented to the Board of Directors. This does +not preclude other non-monetary compensation. + +In the event that an Executive fails to effectively perform their duties, a +resolution by the Board of Directors may strip them of their honorarium with a +two-thirds vote, provided that the meeting occurs before the payment is awarded. +Debate on any such resolution will be held in confidential session, without the +presence of the Executive Officer(s) in question. + +== Executive Board + +=== Composition +The Executive Board of the Society shall be composed of the Executive Officers +with the Business Manager serving as a resource member. + +=== Duties and Powers +Each member of the Executive Board shall maintain at least three office hours +per week or be regularly available to students. + +The Executive Board is responsible for performing all duties assigned to them by +a decision of the Society, and is accountable to Council and the Board of +Directors for the actions they take in performing their duties and exercising +their power. + +The Executive Board is responsible for generally maintaining the affairs of the +Society between meetings of the Board of Directors, making recommendations to +Council and the Board of Directors for action, and ensuring that decisions of +the Society are implemented. No action of the Executive shall conflict with any +decision of the Society. + +The Executive Board is expected to send out regular communications to the +membership of the Society. + +== President +The President is the Chief Executive Officer of the Society, and shall: ++ Represent the Society at official functions and public occasions; ++ Work with external organizations on behalf of the Society; ++ Where not provided otherwise by a decision of the Society, make appointments + of members to external bodies on behalf of the Society, and in any case + communicate the appointments to those bodies; ++ Represent the Society and its members to other organizations; ++ Attend meetings of the WUSA Committee of Presidents; and, ++ Work with the other Executive to ensure that the transition from one term to + the next goes smoothly. + +For greater certainty, the President need not seek election to external bodies +in order to satisfy the requirement that they represent the Society and its +members. + +== Vice-President, Finance +The Vice-President, Finance is responsible for the financial affairs of the +Society and shall: ++ Prepare a budget, an opening financial report, and a closing financial report + for the Society for each term and present them to Council; and ++ Present up-to-date financial reports to termly general meetings. + +== Vice-President, Operations +The Vice-President, Operations is responsible for the day-to-day operations of +the Society and shall: ++ Oversee the services operated by the Society; ++ Oversee the Society Office; and, ++ Allocate and manage the use of any space allocated to the Society. + +== Vice-President, Internal +The Vice-President, Internal is responsible for overseeing Society events and +shall: ++ Serve as the final approver for all Society events, ensuring that all Society + events have the appropriate documentation, including insurance coverage and/or + event forms; ++ Encourage members to become more involved in the Society and ensure that the + opportunity exists for them to do so; ++ Oversee all volunteers of the Society; ++ Oversee all internal organizations on behalf of the society, including Clubs + and Affiliates, ensuring they are supported in their endeavours and compliant + with MathSoc policy and financial/accounting requirements; ++ Meet with every club/service executive at least once each term; ++ Ensure that volunteers within the Society are appropriately recognized for + their efforts; and, ++ Ensure that the spirit of Math does not leave the Society. + +== Vice-President, Academic +The Vice-President, Academic is responsible for academic operations of the +Society and shall: ++ Represent the Society and its members to the Faculty, to the University, and + to the Federation of Students on academic issues; ++ Ensure that members have access to up-to-date academic information; ++ When changes are made to the programs offered by the Faculty, if necessary, + suggest changes to the way that Council seats are allocated to accommodate the + changes; and, ++ In conduction with the other Executives, organize events and manage services + of an academic nature. + +For greater certainty, the Vice-President, Academic need not seek election to +external bodies in order to satisfy the requirement that they represent the +Society and its members. + +== Vice-President, Communications +The Vice-President, Communications is responsible for the Society's +communications and shall: ++ Collaborate with the President for Society's official announcements and + external communication; ++ Oversee all postings on the Society's social media platforms; ++ Oversee the marketing of the Society's events and services; and, ++ Collaborate with the Vice-President, Operations on the information provided on + the Society's website. + +== Business Manager +The Business Manager is responsible for the day-to-day operations of the +Society, and shall: ++ Manage the services operated by the Society; ++ Manage the Society Office; ++ Serve as a resource to the Executive Officers; ++ Arrange suppliers for the Society and ensure that the Society is stocked in + any supplies it needs; ++ Provide organizational cohesiveness, continuity, and historical perspective; ++ Oversee the human resource responsibilities of the Society; ++ Oversee all of the daily financial aspects of the organization; ++ Ensure the day-to-day financial security of the Society; ++ Keep accurate and complete records of the finances of the Society; ++ Manage the accounts and funds of the Society; ++ Within two weeks of a request, present the financial records of the Society to + any member; ++ Assist in planning any term-scale initiatives; and, ++ Provide input and guidance during transition periods. + +== Chair +The Chair of the Society must be a current or Past Director. + +The Chair has the following duties: ++ Serve as the presiding officer of the Board of Directors; ++ Interpret this and any other governing documents of the Society, subject to + appeal to Council or a general meeting; ++ Serve as a resource to the other Directors; ++ Arrange for and advertise meetings of the Board of Directors; ++ Ensure that all Directors have access to the official notice forum, if any; + and, ++ Ensure that meetings of the Board of Directors are called regularly. ++ Maintain and update the official copies of this document and any other vital + documents of the Society, including internal policies and external agreements. + +In the event that there is no Chair, the President shall assume the duties and +responsibilities of the Chair of the Society. + +== Secretary +The Secretary has the following duties: ++ Ensure a secretary is present at all meetings of Council, the Board of + Directors, and general meetings; ++ Record attendance of Council, Board of Directors, and general meetings, + including when a member is more than one half-hour late for a meeting and if + they sent notice of their absence; ++ Distribute minutes of Council, the Board of Directors, and general meetings in + a timely manner; ++ Absent a decision to the contrary by the assembly, serve as the secretary of + general meetings; ++ Report to Council and the Board of Directors when a Councillor or Director is + failing to meet the requirements of office; and + +In the event that there is no Secretary of the Society, the Vice President, +Academic, shall assume the duties and responsibilities of the Secretary of the +Society. diff --git a/bylaws/original-annotations.typ b/bylaws/original-annotations.typ new file mode 100644 index 0000000..0cd5d11 --- /dev/null +++ b/bylaws/original-annotations.typ @@ -0,0 +1,204 @@ +#counter(heading).update(1) += Original Annotations on the MathSoc's Bylaws +#set heading( + numbering: none, +) +#set quote(block: true) +== Name +#quote(attribution: [ Sean, Winter 2014; and Alexis Hunt, Winter 2014 ])[ + As far back as I have heard of, which is quite a ways into the past, there + have been a few constants around the third floor of the Math \& Computer + building. An unhealthy obsession for the colour pink emanating from the office + in the southeast corner. A strained relationship with the Computer Science + Club across the hall. A fortnightly (not biweekly, please!) newspaper of + questionable quality and unquestionably lax editorial policies that redeems + itself by publishing funny quotations from professors, especially Larry Smith + in economics. + + And as far as I know, MathSoc has always called itself MathSoc. There was a + dabbling in the early 2000s (and possibly farther back) of two + mostly-independent societies, X, and Y, which alternated from term to term + much as EngSoc A and B do today. The intent was to make it easier for co-op + students (and anyone who looks at EngSoc's governance will understand why; it + works very well for them), but the nontrivial portion of regular students in + the Faculty makes for difficult work. +] + +== Object +#quote(attribution: [ Sean, Winter 2014; and Alexis Hunt, Winter 2014 ])[ + It's interesting to compare how the society nowadays works in relation to its + constitutional object. Since the Constitution & Bylaws were entirely revised + in Winter 2011, the departure ought not to be too profound, but in some ways + it is. MathSoc's promotion of activities is frequently limited to the events + it olds, and increasing awareness to the outside community is also lacking + #sym.dash.em though a few enterprising students are looking to change that. + Representation has been a strong point, if I do say so myself. I think that + MathSoc could also do a lot more to help the student body accomplish their + goals. + + On the flip side, a student society with a good object will always find itself + falling short, because its work is never done. + + One thing worth noting is that this article is more than just philosophical. + This provides an important basis, both procedurally (see, for example, _RONR_, + 11th. ed., p.~113, ll.~10-14) and politically, for the society to frame its + deliberations and actions. There are always arguments about what MathSoc + should or should not be doing, and this article can be powerfully persuasive + tool in such arguments, when it is applicable. + + Also, I cannot understand for the life of me why I didn't format this as a + bulleted list. It's practically unreadable. Somebody should fix that. +] + +#line(length: 100%, stroke: (dash: "dashed")) + +#quote(attribution: [ Andy Chang, Spring 2026 Chair ])[ + Well, I've gone ahead and changed the formatting to a bulleted list. I hope + that helps with the readability at least. + + At time of writing, MathSoc is undeniably in a stage of crisis. Our elections + have become uncompetitive and engagement has reached never before seen lows. + Still, we do our best to adhere to our founding principles and object. +] + +== Definitions +#quote(attribution: [ Sean, Winter 2014; and Alexis Hunt, Winter 2014 ])[ + This section, perhaps, has a few more definitions than are strictly necessary. + A few of the definitions deserver further comment, though. + + The "academic year" as defined by the University is presently from September + to August. This is different from the fiscal year of all major organizations + on campus, which extends from May to April. This causes some difficulties, + from time to time. In practice, MathSoc takes a year to be whatever is + convenient at the time, because a year is a long time for undergrads. + + The word "term" is highly overloaded, and this is unfortunate. It can mean + both the term of office of someone in a position, and of course the academic + term about 4 months long. Often you want to use both meanings in the same + sentence. There is no particularly good substitute in other case, because the + word "tetramester" hasn't really caught on. Often, the correct meaning needs + to be inferred from context. + + The definition of a term here indirectly sets the term of office of Council + and of the Executive. This rarely matters, as good Executive tend to star + early and end late, but it does affect things like who gets invited to + Orientation Week events. It also would affect Council membership, should an + emergency arise right at a term boundary and action need to be taken quickly. + + The definitions of "student" and "math student" are carefully written to be as + inclusive as possible. It seems that the University administration is always + inventing creative ways to blend programs across faculties and institutions, + such as the Double Degree programs with Laurier. Interestingly enough, this + does include students who are out of reach of UW at faraway institutions and + who are on exchange. + + The definition of "first-year student" is similarly broad, and the intent here + is simply to ensure that when we get a list of first-years from the + Registrar's Office to put into our voter lists, it matches up with our + definition of first-year. The most notable case where a student is first-year + but not in first year is when a student fails enough courses that they fail to + advance to 2A, as your term of study in the Math Faculty is determined + entirely by credits. + + The final paragraphs of this article, relating to non-voting members and + appointments, are rules that exist just so that this case is covered, and not + because there is any particularly good reason for one version of a rule over + another. In particular, the fact that non-voting members cannot make motions + is rather arbitrary, and the rules for appointments just ensure that someone + cannot show up claiming to be a representative without authority (for my + thoughts on that, however, see the later section on non-voting members of + Council!). +] + +== Membership +#quote(attribution: [ Alexis Hunt, Winter 2014 ])[ + The membership section is one of the most confusing, and probably could be + simplified. But it works and nobody really questions it Still, rewriting this + section would be a good idea. + + Basically, we can divide members into three categories: + - Voting members, who are math undergraduate students; + - Social but non-voting members, who pay the fee but aren't students; and + - Honourary Lifetime Members. + + There are some issues here though. So I'll come back to this. +] + +#line(length: 100%, stroke: (dash: "dashed")) + +#quote(attribution: [ Mary Sybersma, Winter 2022 ])[ + The section was rewritten! +] + +== Board +=== Composition +#quote(attribution: [ Tristan Potter, Winter 2018 ])[ + The structure of the at-large members is meant to place the Board into a + constant state of transition, which will hopefully aid in knowledge sharing + and prevent sudden shifts in the attitudes of Board. + + The size of the Board should allow for quorum to be met (especially with + remote participation) in any term. + + The community members allow for more experienced members of the community who + are interested in the object of the Society to provide expertise to the Board + and aid in continuity. +] + +=== Terms of Office +#quote(attribution: [ Tristan Potter, Winter 2018 ])[ + As an example, at-large directors appointed in the Winter term will start + their term on May 1, and will serve until April 30th of the following year. +] + +=== Duties and Powers +#quote(attribution: [ Tristan Potter, Winter 2018 ])[ + This next clause was present in the section on Council, and it makes sense to + include it here as well. These bodies are effectively all equivalent and + accountable to each other. +] + +=== Notice +#quote(attribution: [ Tristan Potter, Winter 2018 ])[ + Board meetings happen less frequently than Council meetings, and can have + significant impact on staff, the financial position of the organization, and + the ability of members to access services. Directors should have enough notice + to read and collect their thoughts on any materials to be discussed. +] + +== Council +=== Software Engineering Representatives +#quote(attribution: [ Tristan Potter, Winter 2018 ])[ + Seats are awarded to lower year classes first in order to create more + opportunities for younger students to get involved. Younger students also can + create more change in the society, and present new ideas. Finally, Software + Engineering has no first-year representatives, so it is important to ensure + that this demographic has representation on Council. +] + +== Officers +=== Incapacitation +#quote(attribution: [ Tristan Potter, Winter 2018 ])[ + The prevalence of Council as a deciding body on the incapacitation of + Executive Officers was done on purpose. Council should have significant power + to declare executives as incapacitated if they are no longer serving students + adequately, even if they may be serving the corporate interest of the Society. + The Dean's Office is a neutral enough third party who can hear the case and + determine an outcome. + + Appointees then come from Council or the Board of Directors should be from the + recommendation supplied by the Executive +] + +== Elections +#quote(attribution: [ Tristan Potter, Winter 2018 ])[ + This section is fine to understand, but all sections relating to a specific + position should be updated to be with those positions. As well, this section + is currently out of date with resolutions of past General Meetings. +] + +#line(length: 100%, stroke: (dash: "dashed")) + +#quote(attribution: [ Andy Chang, Spring 2026 Chair ])[ + wait what do you mean out of date with resolutions of past GMs +] \ No newline at end of file diff --git a/bylaws/parliamentary-authority.typ b/bylaws/parliamentary-authority.typ new file mode 100644 index 0000000..be8ddc7 --- /dev/null +++ b/bylaws/parliamentary-authority.typ @@ -0,0 +1,5 @@ +#counter(heading).update(3) += Parliamentary Authority +The Society shall use the most recent edition of _Robert's Rules of Order, Newly +Revised_ as its parliamentary authority, and it is binding on the Society where +not contradicted by this document or any other decision made with due authority. diff --git a/bylaws/referenda.typ b/bylaws/referenda.typ new file mode 100644 index 0000000..a5d3628 --- /dev/null +++ b/bylaws/referenda.typ @@ -0,0 +1,60 @@ +#counter(heading).update(10) += Referenda +== Initiation +From time to time, the Society may consult its voting members by the means of a +referendum. + +A referendum may be called by any of the following: ++ The President; ++ Council; ++ The Board of Directors; ++ A general meeting; or ++ Any one hundred fifty voting members of the Society, upon petition in writing. + +The decision or petition requisitioning a referendum must include the full and +exact text of the question. + +== Procedure +Conspicuous and copious notice of at least seventy-two hours shall be given to +all voting members of the Society of the referendum, including those not +currently studying full-time. + +The remainder of the referendum procedure shall be defined by decision of the +Society. + +== Resolution +The results of a referendum are fully binding on the Society until legally +overturned. For a period of eight years after a referendum, the referendum +cannot be overturned except by another referendum. After that, any decision of +the Society can overturn a referendum. + +The members of the Society shall be informed of the results of a referendum as +soon as possible and in a manner similar to the way in which the notice was +given. + +== Reconsideration +A referendum on substantially the same question as one held in the past four +years shall be deemed to be a reconsideration of the earlier referendum. +Notwithstanding the above, a reconsideration can be called on and only on the +petition in writing of at least as many voting members of the Society as voted +for the winning outcome of the earlier referendum. + +No reconsideration may be called within six months of the referendum it is to +reconsider without approval of Council by a two-thirds majority vote. No +reconsideration may be called within eighteen months of a prior reconsideration +of the same referendum. + +== Recall +A referendum may be called to remove a specific voting member and/or +member-elect from Council or the Board of Directors. Notwithstanding the above, +such a referendum can be called on and only on a petition in writing of at least +one hundred fifty voting members, in the case of a Director or Officer, or of at +least twenty five voting members in the appropriate constituency, in the case of +a Representative Council position. In the case of a person elected for multiple +positions, the petition requirements stand for each individual position. + +If such a referendum passes, then its sole effect is to remove the person from +their position and/or to cancel their election thereto. They are eligible to run +again in a by-election or any subsequent election. If re-elected after being +recalled, no further recall referendum may be called for that position without +approval of Council by a two-thirds majority vote. diff --git a/council-policies/c6_eng-play.typ b/council-policies/c6_eng-play.typ deleted file mode 100644 index 470991b..0000000 --- a/council-policies/c6_eng-play.typ +++ /dev/null @@ -1,14 +0,0 @@ -#counter(heading).update(5) -= EngPlay - -== Purpose -The Fall 2018 edition of "EngPlay" (the Play) graciously reminds students of the -unique bond that exists between the Math Faculty and Engineering Faculty. In the -spirit of inter-faculty unity, the Mathematics Society shall strive to provide -generous financial support to the Play. - -== Procedures -Each term, the Vice-President, Finance shall budget the sum of, rounded down to -the satisfaction of the Engineering Society, $pi$ dollars to sponsor the -production of the Play. The Mathematics Society Executives shall endeavour to -attend the Play every term. \ No newline at end of file diff --git a/council-policies/c7_faculty-representative-appointments.typ b/council-policies/c7_faculty-representative-appointments.typ deleted file mode 100644 index 862bebc..0000000 --- a/council-policies/c7_faculty-representative-appointments.typ +++ /dev/null @@ -1,9 +0,0 @@ -#counter(heading).update(6) -= Faculty Representative Appointments - -Often, faculty or departments of the University will ask MathSoc for -undergraduate student representatives to appoint to various committees and -councils. These representatives shall be chosen by the Vice-President, Academic, -in consultation with the relevant program representatives on MathSoc Council. -The term of these selected representatives shall be maximally three terms, -or until their resignation, as the Faculty permits. \ No newline at end of file diff --git a/council-policies/main.typ b/council-policies/main.typ deleted file mode 100644 index 4391814..0000000 --- a/council-policies/main.typ +++ /dev/null @@ -1,34 +0,0 @@ -#import "../template.typ": *; -#show: project.with( - title: "MathSoc", - authors: "The Mathematics Society", - header-footer-enable: 1, - header: [Council Policies], -) - -#import "../cover-page.typ": cover-page; -#cover-page(title: "Council Policies"); - -// Major Headers additionally come with a heading prefix -#show heading.where(level: 1): set heading( - numbering: (..nums) => [Policy #numbering("1.1", ..nums). #h(1em)], -) - -// TODO -#set text(fill: mathSocPink) -= Finance -= Clubs Policy -= Elections and Referenda Policy -= Honorary Lifetime Membership Committee -= Mathematics Instructor of the Year Committee - -#set text(fill: black) -#pagebreak() -#include "c6_eng-play.typ" -#include "c7_faculty-representative-appointments.typ" - -#set text(fill: mathSocPink) -#show heading.where(level: 1): set heading( - numbering: (..nums) => [Appendix #numbering("A.A", ..nums). #h(1em)], -) -#counter(heading).update(0) diff --git a/definitions.typ b/definitions.typ deleted file mode 100644 index 161406c..0000000 --- a/definitions.typ +++ /dev/null @@ -1,79 +0,0 @@ -= Definitions - -// In this and any other document of the Society, the following definitions shall hold unless otherwise -// specified: -// University -// The University of Waterloo -// Faculty -// The Faculty of Mathematics of the University -// Dean -// The Dean of the Faculty -// Society -// The Mathematics Society of the University of Waterloo -// Federation -// The Federation of Students, University of Waterloo — also known colloquially as Feds — now -// operating as the Waterloo Undergraduate Student Association (WUSA) -// Council -// The Council of the Society -// Board -// The Board of Directors of the Society -// Executive -// Any of the Executive Officers -// member -// Without further qualification, any social member of the Society -// academic year -// Such a period of time as defined by the Senate of the University -// 4 -// Bylaws The Mathematics Society -// term -// A period of time, approximately four months long, from the start of classes or of Orientation -// week in one term as defined by the Senate of the University, until the day before the start of -// next term -// Winter term -// The term extending roughly from January to April of any given year -// Spring term -// The term extending roughly from May to August of any given year. -// Fall term -// The term extending roughly from September to December of any given year -// student -// Any person registered as an undergraduate student at the University, including persons registered at another post-secondary institution for a joint program with the University -// math student -// Any student registered in the Faculty, including in a joint program with another faculty or -// institution -// first-year student -// Any student registered as being in their first year of study in the University, regardless of -// whether or not they are actually in their first year of study -// VPF -// The Vice-President, Finance -// VPO -// The Vice-President, Operations -// VPI -// The Vice-President, Internal -// VPA -// The Vice-President, Academic -// VPC -// The Vice-President, Communications -// decision of the Society -// A decision made by Council, a general meeting, a referendum, or any other body to which -// the power to make that decision was duly and legally delegated, or a document duly enacted -// by one of the above -// 3.1 Non-voting member -// With regards to any assembly within the Society, a non-voting member has all rights accorded to -// regular members except for the right to make motions and the right to vote. -// 5 -// Bylaws The Mathematics Society -// 3.2 Appointment of Designates -// Where someone is entitled to appoint a designate to serve a function under this document, such an -// appointment shall be made by written notice to the President or to the Speaker of Council, and -// notice of that appointment shall be given to Council. More than one person may be so designated, -// but no more than one person shall exercise the rights provided to a single person at any given -// time. - -#set terms( - separator: [#linebreak()], - hanging-indent: 3em, -) - -/ AA: A thing -/ BB: A 2nd thing -/ CCasdfasdfasdf: third thing. \ No newline at end of file diff --git a/executive-manual/main.typ b/executive-manual/main.typ deleted file mode 100644 index 84d7280..0000000 --- a/executive-manual/main.typ +++ /dev/null @@ -1,48 +0,0 @@ -#import "../template.typ": *; -#show: project.with( - title: "MathSoc", - authors: "The Mathematics Society", - header-footer-enable: 1, - header: [Executive Manual], -) - -#import "../cover-page.typ": cover-page; -#cover-page(title: "Executive Manual"); - -// Major Headers additionally come with a heading prefix -#show heading.where(level: 1): set heading( - numbering: (..nums) => [Directive #numbering("1.1", ..nums). #h(1em)], -) - -// TODO -#set text(fill: mathSocPink) -= President -== Volunteer Mandatory Training - -= Vice-President, Finance - -= Vice-President, Spaces -== Lounge and Hallway Bookings -== MathSoc Bulletin Board Policy - -= Vice-President, Events -== Math Graduation Committee - -= Vice-President, Academic - -= Vice-President, Communications -== Marketing Policy -== Electronic Communications - -= Vice-President, Resources -== Equipment Bookings -== Locker Distribution - -= Vice-President, Outreach -== Committee of First Year Affairs - -#show heading.where(level: 1): set heading( - numbering: (..nums) => [Appendix #numbering("A.A", ..nums). #h(1em)], -) -#counter(heading).update(0) -// = Rubric or Checklist of duties by executive? diff --git a/formatting.typ b/formatting.typ new file mode 100644 index 0000000..079ac4f --- /dev/null +++ b/formatting.typ @@ -0,0 +1 @@ +#let mathSocPink = rgb(198, 0, 120) diff --git a/table-of-contents.typ b/table-of-contents.typ new file mode 100644 index 0000000..e296fe4 --- /dev/null +++ b/table-of-contents.typ @@ -0,0 +1,40 @@ +#let table-of-contents(target-label: heading) = { + // Bold Top-Level Section Headers and show no dots. + show outline.entry.where(level: 1): it => link( + it.element.location(), + it.indented( + strong[#it.prefix()], + strong[ + #it.body() + #box(width: 1fr, []) + #box(width: 1.5in)[#align(right)[#it.page()]] + ], + ), + ) + + // Moreover increase margin between top-level headers + show outline.entry.where(level: 1): set block(above: 1em, below: 1em) + + // Other headers are not bold, and get dotted lines + show outline + .entry + .where(level: 2) + .or(outline.entry.where(level: 3)): it => link( + it.element.location(), + it.indented( + it.prefix(), + [ + #it.body() + #box(width: 1fr, repeat([.], gap: 0.15em)) + #box(width: 1.5in)[#align(right)[#it.page()]] + ], + ), + ) + + outline( + indent: 2em, + target: target-label, + ) + + pagebreak() +} diff --git a/template.typ b/template.typ index 0622a72..2ad6bbe 100644 --- a/template.typ +++ b/template.typ @@ -1,9 +1,11 @@ +#import "formatting.typ": mathSocPink + #let project( - title: "", - authors: "", - header-footer-enable: 1, - header: (), - body + title: "", + authors: "", + header-footer-enable: 1, + header: (), + body, ) = { set document( author: authors, @@ -14,7 +16,7 @@ set page( paper: "us-letter", margin: 1in, - + // Header enabled only after header-footer-enable pages header: context { if counter(page).get().at(0) > header-footer-enable [ @@ -39,11 +41,11 @@ ) #h(1fr) ] - } + }, ) // Headings are numbered and the title is spaced - show heading: set block(below: 1em) + show heading: set block(below: 1em, above: 2em) set heading( numbering: (..nums) => [#numbering("1.1", ..nums). #h(1em) ], ) @@ -54,7 +56,23 @@ size: 10pt, ) - body -} + // List and Numbered List settings + set list( + spacing: 1em, + indent: 1em + ) -#let mathSocPink = rgb(198, 0, 120) \ No newline at end of file + set enum( + spacing: 1em, + indent: 1em + ) + + // Definitions List settings + set terms( + separator: [#linebreak()], + hanging-indent: 3em, + spacing: 1.5em + ) + + body +}